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- Tasks: Support M&A attorneys with administrative tasks and ensure smooth daily operations.
- Company: Dynamic law firm in London with a focus on collaboration and professional growth.
- Benefits: Competitive salary, paid overtime, and opportunities for career advancement.
- Other info: Flexible hours with a supportive work environment.
- Why this job: Join a fast-paced team and make a real impact in the legal field.
- Qualifications: Experience as an Executive Assistant, strong communication skills, and attention to detail.
The predicted salary is between 40000 - 50000 £ per year.
We are currently seeking a highly organised Legal Executive Assistant (LEA) with previous experience to join our M&A team in the London office supporting 2 Partners and approx. 7 Associates. You’ll provide an efficient and effective range of administrative and LEA support to assigned attorneys within the team, ensuring seamless day-to-day operations.
JOB RELATIONSHIPS: Building and maintaining strong relationships with all assigned attorneys; and interact with professional and administrative staff on a day-to-day basis. This role will report into the LEA Team Leader.
JOB RESPONSIBILITIES:
- Schedule appointments, coordinating meeting/conference room bookings with Reception as necessary (to include coordinating with Reception/IT in relation to video conferencing requirements).
- Deal with attorney travel arrangements (including hotel accommodation, currency requests, car bookings etc.).
- Perform typing and transcription duties as required, either from dictation or handwritten documents.
- Dealing with telephone calls (including screening calls, taking accurate and detailed messages, passing on messages promptly).
- Deal with filing emails to iManage.
- Process attorney timesheets and billing statements.
- Process attorney expenses.
- Coordinate courier packages/special deliveries with the Reception/Operations team.
- Coordinate copying and binding jobs with Operations team.
- Provide administrative assistance of a personal nature as requested by assigned attorneys.
- Undertake such other duties, temporarily or on a continuing basis, as may reasonably be required.
- Assist other attorneys and colleagues when required.
JOB SPECIFICATIONS:
Skills and abilities:
- Relevant secretarial qualifications preferred but not essential (Typing minimum 60wpm).
- Previous experience working as an Executive Assistant, for a law or professional services firm.
- Proficiency in word processing and other Firm software, such as Word, Outlook, Excel, PowerPoint, Chrome River, InTapp and InterAction and such other software as introduced.
- Excellent diary management skills.
- Effective communication skills (written and spoken), including generating own correspondence.
- Ability to work under pressure (with interruptions) to tight deadlines.
- Ability to prioritise multiple tasks.
- Ability to solve problems.
- Good attention to detail.
- Professionalism, integrity and confidentiality.
- Proactivity and initiative.
- Flexibility, self-motivation and reliability.
Standard hours are 9.30am-5.30pm (35 hours or as required) plus paid overtime. This position description is intended to reflect general duties and responsibilities and is not to be interpreted as all encompassing. Nothing in this job description restricts the Firms right to assign or reassign duties and responsibilities to this job at any time.
Legal Executive Assistant (M&A) in London employer: Fried Frank Business Services
Contact Detail:
Fried Frank Business Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Executive Assistant (M&A) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who might know someone in the M&A space. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the firm and its recent M&A deals. We want you to show off your knowledge and enthusiasm for the role. Tailor your answers to highlight how your skills match what they’re looking for!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you rehearse, the more confident you’ll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Legal Executive Assistant (M&A) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Executive Assistant role. Highlight your previous experience in administrative support, especially in a law or professional services environment. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our M&A team. Be sure to mention your organisational skills and any relevant software proficiency. We love a good story about your journey!
Show Off Your Communication Skills: Since effective communication is key in this role, make sure your written application reflects that. Keep it clear, concise, and professional. We appreciate attention to detail, so double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it’s super easy to do – just follow the prompts and let us know you’re interested!
How to prepare for a job interview at Fried Frank Business Services
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Executive Assistant in an M&A team. Familiarise yourself with the specific tasks mentioned in the job description, like scheduling appointments and managing travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage multiple tasks and prioritise effectively. You might want to share examples from your previous experience where you successfully handled tight deadlines or dealt with interruptions. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Demonstrate Your Tech Savviness
Since proficiency in various software is key for this role, be prepared to talk about your experience with tools like Word, Outlook, and Excel. If you've used any specific legal software, mention it! Showing that you're comfortable with technology will reassure them that you can hit the ground running.
✨Build Rapport with Interviewers
Remember, this role involves building strong relationships with attorneys and staff. During the interview, try to connect with your interviewers by being personable and engaging. Ask questions about their experiences and the team dynamics. This not only shows your interest but also gives them a glimpse of how well you might fit into their culture.