Personal Assistant in London

A Personal Assistant is required for a 6-8 month fixed-term contract.

The Team:

Housed within Knowledge, the PA/EA pool is a team made up of 7 PAs and EAs who support the C-suite, Partners, and Directors. They assist each other with holiday cover and ad hoc office support. The team has a breadth of experience inside and outside of Freuds Group, with strong camaraderie and care for one another. They have a can-do attitude and welcome like-minded additions.

The Role:

We are keen to hire a PA for an initial 6-8 months who has some office experience, ideally gained in a creative or similar environment. Key for this role is the ability to form relationships with multiple stakeholders, seamlessly juggle their ever-changing diaries, and ensure they all feel prioritised. We seek someone with a flexible approach, who is happy to get involved in new projects as they arise, and who has a positive, team-led approach to their work.

Key Responsibilities:

• Manage diaries, avoiding clashes and allowing prep/travel time
• Book and set up internal meeting rooms as needed
• Arrange international travel and ensure documentation is in place
• Primary contact for external clients and internal colleagues
• Process payments, POs, and other basic finance admin
• Draft and proofread documents; take accurate minutes
• Computer literacy: Strong MS Office skills (Outlook, Word, Excel, PowerPoint); working knowledge of Paprika and MS Teams (preferred)
• Support with PowerPoint preparation as instructed
• Assist with correspondence and minute-taking
• Build reports and ad-hoc analysis in Excel

Communication:

• Keep senior heads updated on meeting status and changes
• Confident with an array of personalities; calm under pressure
• Maintain a professional, polite, and helpful manner
• Embrace our cornerstones of Love & Work, which require a passion for what we do and an ability to persevere
• Take an active role in our belonging values – collaborating to achieve common goals, connecting with one another authentically, sharing perspectives, embracing others, and actively supporting each other and our experiences

Problem Solving and Initiative:

• Resolve issues quickly and effectively, with urgency when needed
• Anticipate issues and prepare alternative options in advance
• Stay calm and handle problems professionally

Ad-hoc Duties:

• Deliver ad-hoc tasks and projects as requested
• Provide diary cover during PA/EA holidays or sickness
• Cover main reception as needed
• Support at internal and external parties including film premieres when required

About Freuds:

Our employees work with some of the world’s best-known brands and influential people, helping clients identify and tell meaningful stories that drive real change and genuine connection. Love & Work is our foundation because we do what we love, and we love what we do. Many of our alumni have gone on to run their own top 150 agencies, lead communications and marketing for well-known global brands, and become leaders in their fields of expertise. We pride ourselves on assembling teams of passionate specialists from diverse backgrounds, all experienced in solving tricky problems.

As an equal opportunity employer, we encourage all applicants to apply, regardless of race, religion, origin, gender, sexual orientation, age, marital status, or disability. Freuds Group strives to ensure a sense of belonging for all; we’re proud to support and utilise a diverse range of thoughts and perspectives in the teams we build and the work we create. Our belonging behaviours are built on the foundation of Collaboration, Connection, Empathy & Understanding, and Allyship, which are entwined into our daily life and are markers for how we measure both company and individual success.