At a Glance
- Tasks: Create and format complex documents while ensuring accuracy and meeting tight deadlines.
- Company: Join Freshfields, a leading international law firm with a supportive culture.
- Benefits: Enjoy competitive pay, personal development opportunities, and a dynamic work environment.
- Other info: Be part of a diverse team that values collaboration and continuous improvement.
- Why this job: Make an impact by producing high-quality documents that support legal professionals.
- Qualifications: Experience in document production or advanced Microsoft Word skills required.
The predicted salary is between 25875 - 31625 £ per year.
Key responsibilities and deliverables
- Document production: Produce all work to the highest standards of accuracy within strict deadlines, including creating, formatting and updating a wide range of complex documents, reports, spreadsheets and presentations, adhering to the house-style and utilising the appropriate tools to ensure efficiency and accuracy.
- Transcribing audio files accurately and efficiently demonstrating solid typing skills.
- Converting documents across various packages into house-style, using firm templates, styles and schemes.
- Troubleshooting textual, graphic and printing issues across all packages.
- Accurately interpreting complex fee earner briefs and producing documents within the required timescales, seeking clarification when necessary.
- Supporting creative presentation requests in PowerPoint using template guidelines where appropriate.
- Quality checking all work to ensure that completed documents are delivered accurately and to an appropriately high standard.
- Ensuring all edits have been inserted and make logical and grammatical sense.
- Adhering to working practices for the function.
- Ensuring own technical skills are maintained and updated, including developing extensive knowledge of the firm's global document templates.
- Troubleshooting document technical issues including using clean-up software such as DocXTool and performing "health checks" on documents as required.
- Assisting fee earners and other internal clients with technical queries in all relevant packages by telephone, proxy services or email.
- Assisting in non-document production administration tasks, by exception, when workloads are high across the whole team/service.
- Demonstrating a proactive approach to ensure fee earners and internal clients' requirements are met, liaising with other functions to support fee earner requirements where necessary.
- Supporting workflow processes including booking work and negotiating deadlines as required and working collaboratively with workflow co-ordinator roles across locations.
Team support and development
- Proactively providing support to other Document Specialists across the global network to ensure that peaks and troughs of demand are managed.
- Promoting effective work practices.
- Supporting team quality check processes as well as checking own work.
Key requirements
- Must have previous document production experience in a legal environment or advanced Microsoft Word skills in a document production role in other sectors.
- Must possess the confidence and motivation to challenge and improve the way that work is done.
- Technical Skills: Advanced level of skill in all MS Office packages.
- Proven problem solving and trouble shooting skills.
- Flexible and proactive approach.
- Committed to personal development.
Personal skills and attributes
- Proven ability to work well in teams and with stakeholders at every level.
- Proven resilience and the ability to remain calm under pressure.
- Strong communication skills both written and oral.
- An inherent drive for professional and personal development.
- A positive and enthusiastic attitude.
- Proven independence and maturity in decision making.
- Excellent customer service skills.
- Experience of working in an environment with a focus on continuous improvement.
- Foreign language speakers are desirable.
Summary
- Location: Manchester
- Type: Full time
Document Specialists - Mon-Fri 22:00-06:00 in Manchester employer: Freshfields Bruckhaus Deringer
Freshfields is an exceptional employer, offering a dynamic work environment in Manchester that fosters collaboration and innovation. With a strong commitment to employee growth, the firm provides opportunities for professional development and encourages the use of cutting-edge technology in compliance monitoring. The inclusive culture and focus on merit ensure that all employees can thrive and contribute meaningfully to the firm's success.
Contact Details:
Freshfields Bruckhaus Deringer Recruitment Team
We think you need these skills to ace Document Specialists - Mon-Fri 22:00-06:00 in Manchester
Problem-Solving Skills
Communication Skills
Flexibility
Organizational Skills
Adaptability
Compassion
Teamwork
