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- Tasks: Support senior stakeholders with administrative tasks in a dynamic law firm.
- Company: Join a global law firm known for its collaborative and inclusive culture.
- Benefits: Enjoy flexible working options and a supportive team environment.
- Why this job: Make a real impact while developing your skills in a prestigious setting.
- Qualifications: Must have extensive Executive Assistant experience and strong Microsoft Office skills.
- Other info: Open to all qualified individuals; we value diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
Exciting Opportunity for a Dynamic Executive Assistant in London!
Are you a proactive, collaborative and highly organized Executive Assistant looking to support senior stakeholders in a global law firm? Do you have extensive Executive Assistant experience working within either Legal Service, Professional Services, Financial Services or Banking?
If you’ve answered yes to the above then we’d love to hear from you.
We\’re seeking talented individuals for both permanent and fixed term contracts to join our talented and collaborative team in London and provide exceptional administrative support.
The Role: As an Executive Assistant, you will be instrumental in providing top-tier Partner and Stakeholder support across a wide range of responsibilities. This role requires a blend of dynamism, professionalism and confidence, as you\’ll be an integral member of the team and will be responsible for gaining trust and building strong relationships.
Key Responsibilities:
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Proactive Support: Efficiently manage inboxes, travel arranging, diaries, and priorities, acting as a gatekeeper and first point of contact.
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Administrative Excellence: Draft high-quality correspondence, manage meetings, and oversee document and matter management.
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Financial Oversight: Handle billing cycles, manage WIP updates, and collaborate with the Billing team for effective financial management.
What We’re Looking For:
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Experience: ExtensiveExecutive Assistant experience in either the Legal, Profession and financial Services.
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Skills: Advanced Microsoft Office skills, strong organisational capabilities, excellent time management and a thorough understanding of professional confidentiality.
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Attributes: Confident, adaptable, and a strong communicator with the ability to anticipate issues and provide innovative solutions.
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Education & Experience: 5 GCSE’s including Maths and English grade A-C (4-9)
Ready to Make an Impact? If you’re a proactive and dynamic professional looking to join a team where you can truly make a difference, apply now and be part of an inclusive and diverse talented team!
Inclusion
Freshfields is an equal opportunities employer and all applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing.
Freshfields is a Ban the Box employer.We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case-by-case basis and take a number of factors into account (e.g. the role you are applying for and the circumstances of the offence).You would have the opportunity to discuss the matter with us before we make a decision.
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Executive Assistant (Perm & FTC) employer: Freshfields Bruckhaus Deringer
Contact Detail:
Freshfields Bruckhaus Deringer Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Perm & FTC)
✨Tip Number 1
Network within the legal and professional services sectors. Attend industry events or join relevant online forums to connect with professionals who can provide insights or even refer you to opportunities at firms like ours.
✨Tip Number 2
Familiarise yourself with the specific tools and software commonly used in executive assistance roles, particularly in legal settings. Being proficient in these can set you apart during interviews and demonstrate your readiness for the role.
✨Tip Number 3
Prepare to discuss your experience in managing complex schedules and prioritising tasks effectively. Use examples from your past roles to illustrate how you've successfully supported senior stakeholders.
✨Tip Number 4
Showcase your understanding of confidentiality and professionalism in your interactions. This is crucial in a law firm environment, so be ready to discuss how you've handled sensitive information in previous positions.
We think you need these skills to ace Executive Assistant (Perm & FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your extensive Executive Assistant experience, particularly in Legal, Professional, or Financial Services. Use specific examples that demonstrate your organisational skills and ability to manage multiple priorities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and ability to support senior stakeholders. Mention your familiarity with managing diaries, travel arrangements, and financial oversight, as these are key responsibilities of the role.
Highlight Relevant Skills: Emphasise your advanced Microsoft Office skills and strong communication abilities. Provide examples of how you've used these skills in previous roles to enhance administrative excellence and build relationships.
Showcase Your Attributes: In your application, convey your confidence, adaptability, and innovative problem-solving skills. These attributes are essential for the dynamic environment of a global law firm and will help you stand out.
How to prepare for a job interview at Freshfields Bruckhaus Deringer
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks efficiently is crucial. Prepare examples of how you've successfully organised schedules, managed inboxes, or coordinated travel arrangements in previous roles.
✨Demonstrate Proactive Problem-Solving
Highlight instances where you've anticipated issues and provided innovative solutions. This will show your potential employer that you can think ahead and act decisively, which is essential in a fast-paced environment.
✨Familiarise Yourself with Financial Processes
Since the role involves financial oversight, brush up on billing cycles and WIP management. Being able to discuss your experience with these processes will demonstrate your readiness for the responsibilities of the position.
✨Communicate Confidently
Strong communication skills are key for this role. Practice articulating your thoughts clearly and confidently, as you'll need to build relationships with senior stakeholders and convey information effectively.
