Job Summary
Fresher Jobs Hub is seeking a detail-oriented and analytical Information Governance Analyst – Records and Access Controls to support effective information management, records governance, data access controls, and regulatory compliance across the organisation. This role is ideal for professionals who are passionate about data integrity, confidentiality, information security, and maintaining well-organised records throughout their lifecycle.
The successful candidate will help ensure that organisational information is created, stored, accessed, retained, archived, and disposed of according to established policies, legal requirements, and internal governance standards. The role involves working closely with information technology, compliance, legal, risk management, records management, and business operations teams to improve information governance practices and reduce risks associated with unauthorised access, inappropriate data retention, and poor records management.
The Information Governance Analyst will assist in implementing records management procedures, reviewing access permissions, maintaining documentation, monitoring compliance, and supporting audits. The ideal candidate should demonstrate strong organisational skills, sound judgement, attention to detail, and the ability to handle confidential information responsibly.
This position offers an opportunity to develop expertise in information governance, records lifecycle management, access control administration, data protection, and enterprise risk management while contributing to a secure and accountable information environment.
Key Responsibilities
1. Information Governance and Policy Management
Support the development, implementation, and maintenance of information governance policies, standards, procedures, and operational guidelines. Help ensure that information is managed consistently across departments and business functions. Review existing governance processes and recommend improvements to strengthen accountability, transparency, and compliance. Assist in maintaining information asset registers, records inventories, and documentation of information ownership. Communicate governance requirements to employees and relevant stakeholders.
2. Records and Information Lifecycle Management
Maintain accurate records of business documents, digital files, correspondence, reports, contracts, and other organisational information. Support the classification, indexing, storage, retrieval, archiving, and authorised disposal of records. Monitor records retention schedules to ensure information is retained for the appropriate period and disposed of securely when authorised. Help identify duplicate, outdated, incomplete, or improperly stored records. Support the implementation of records management systems and electronic document management platforms. Assist with legal holds, investigation requests, and preservation of records when required by authorised teams.
3. Access Controls and Permission Reviews
Review user access permissions to ensure that employees and authorised third parties have appropriate access to information and records. Support role-based access control processes and the principle of least privilege. Assist with access requests, approval workflows, periodic access reviews, and removal of permissions when access is no longer required. Maintain accurate documentation of access approvals, changes, exceptions, and revocations. Identify inappropriate access, excessive permissions, and potential segregation-of-duties concerns, escalating issues to the relevant teams. Coordinate with IT and security teams to support the timely resolution of access control discrepancies.
4. Compliance, Risk Management, and Audits
Assist in monitoring compliance with applicable data protection, privacy, records retention, and information governance requirements. Support internal audits, regulatory reviews, and compliance assessments by gathering relevant records and evidence. Maintain audit trails and documentation demonstrating compliance with internal policies and approved procedures. Identify potential governance gaps, records management weaknesses, and access control risks. Help prepare remediation plans and track corrective actions until completion. Escalate suspected data exposure, unauthorised access, missing records, or policy violations through established reporting channels.
5. Data Quality and Documentation
Validate records for accuracy, completeness, consistency, and appropriate classification. Maintain governance registers, access logs, exception reports, retention schedules, and control documentation. Prepare periodic reports highlighting compliance performance, outstanding access reviews, retention issues, and governance risks. Assist in updating process documentation and standard operating procedures. Use spreadsheets, reporting tools, and information management platforms to monitor records and access-related activities.
6. Stakeholder Collaboration and Training
Work with IT, legal, compliance, cybersecurity, risk management, and business teams to resolve information governance issues. Respond to internal queries relating to records retrieval, retention requirements, and access procedures. Support employee awareness initiatives on secure information handling and records management responsibilities. Assist with training materials and guidance documents that explain governance policies in clear, practical language. Promote a culture of responsible information ownership, confidentiality, and accountability.
Required Skills and Qualifications
A bachelors degree in Information Management, Information Systems, Business Administration, Computer Science, Law, Records Management, Cybersecurity, or a related discipline is preferred.
A sound understanding of records management principles, information governance, access controls, and data confidentiality.
Familiarity with records retention schedules, information classification, document control, and audit documentation.
Basic knowledge of data protection and privacy principles, with the ability to follow applicable organisational and regulatory requirements.
Strong analytical and problem-solving skills, including the ability to identify discrepancies and investigate governance issues.
Excellent attention to detail when reviewing records, access permissions, reports, and documentation.
Good written and verbal communication skills for interacting with technical and non-technical stakeholders.
Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
Ability to maintain confidentiality and handle sensitive information professionally.
Strong time management, prioritisation, and organisational skills.
Ability to work independently while contributing effectively to a collaborative team.
Willingness to learn new governance systems, compliance procedures, and information management technologies.
Relevant certifications in information governance, records management, data protection, information security, or IT service management are advantageous but not essential unless required for a specific assignment.
Experience
Candidates with experience in information governance, records administration, document control, compliance support, access management, data quality, or information security operations are encouraged to apply.
Experience may include:
- Maintaining digital or physical records and document repositories.
- Supporting periodic user access reviews and permission management activities.
- Preparing audit evidence, compliance reports, and governance documentation.
- Working with document management systems, records management platforms, or enterprise content management tools.
- Supporting retention schedules, archival processes, and secure records disposal.
- Coordinating with IT, compliance, legal, or business operations teams.
- Entry-level candidates and recent graduates with relevant academic knowledge, strong organisational skills, and a willingness to learn may also be considered, depending on the requirements of the position. Practical experience with governance platforms or enterprise systems is an advantage.
Working Hours
Working hours will depend on the assigned team, business requirements, and employment arrangement.
Employment type: Full-time; other arrangements may be available depending on organisational needs.
Typical schedule: Monday to Friday, during standard business hours.
Work arrangement: On-site, hybrid, or remote, depending on the approved position and operational requirements.
Flexibility: Occasional schedule adjustments may be required to support audits, compliance deadlines, access reviews, or urgent governance activities.
Collaboration: Employees may need to coordinate with teams operating across different time zones.
Candidates should confirm the actual working schedule, location, and remote-work eligibility during the recruitment process.
Knowledge, Skills, and Abilities
Information Governance Knowledge
Understanding of information lifecycle management, records classification, retention, archival procedures, and secure disposal.
Awareness of privacy, confidentiality, regulatory compliance, and organisational information policies.
Familiarity with the principles of accountability, data minimisation, and appropriate information access.
Access Control Knowledge
Understanding of user permissions, access approvals, role-based access control, and least-privilege principles.
Ability to review access records, identify inconsistencies, and document required corrective actions.
Awareness of identity and access management concepts and the importance of periodic access recertification.
Technical and Analytical Abilities
Ability to work with spreadsheets, databases, document repositories, and reporting tools.
Capability to maintain accurate registers, review large volumes of records, and prepare clear status reports.
Ability to follow established procedures while identifying opportunities to improve operational efficiency.
Familiarity with platforms such as SharePoint, Microsoft Purview, ServiceNow, or other governance and records management tools is beneficial, depending on the organisations technology environment.
Professional Competencies
High standards of integrity, discretion, and professional ethics.
Strong attention to detail and a structured approach to administrative and analytical work.
Effective communication and stakeholder coordination skills.
Ability to manage competing priorities and meet deadlines.
Willingness to accept feedback, learn new systems, and adapt to changing governance requirements.
Confidence in escalating risks and reporting issues through appropriate channels.
Benefits
Depending on the employment contract and applicable company policies, the role may offer:
- Competitive salary based on qualifications, relevant experience, location, and responsibilities.
- Opportunities for professional development through structured training and practical assignments.
- Exposure to information governance, records management, compliance, privacy, and access control operations.
- Access to relevant learning resources and professional certification support, where available.
- Opportunities to collaborate with experienced professionals across IT, risk, compliance, legal, and business operations.
- Potential hybrid or remote-working flexibility for eligible positions.
- Paid leave and other employment benefits in accordance with company policy and applicable law.
- Performance feedback, mentoring, and opportunities to progress into more specialised governance or compliance roles.
Specific benefits, compensation, and eligibility requirements will be communicated during the official recruitment process.
Why Join Fresher Jobs Hub?
Joining Fresher Jobs Hub for an Information Governance Analyst opportunity can provide a foundation for building a career in information management, compliance, and data governance. The role combines analytical work, process improvement, documentation, and collaboration with teams responsible for protecting organisational information.
Successful candidates can develop practical skills in records lifecycle management, access control reviews, audit preparation, governance reporting, and risk identification. These capabilities are relevant across industries that depend on reliable information handling, including financial services, healthcare, technology, consulting, education, and other regulated or information-intensive sectors.
The position may also provide a pathway towards advanced roles such as Senior Information Governance Analyst, Records Management Specialist, Data Governance Analyst, Information Security Analyst, Privacy Analyst, or Information Governance Manager, depending on performance, qualifications, and available opportunities.
Fresher Jobs Hub encourages applicants who value accuracy, confidentiality, continuous learning, and responsible information management to explore suitable opportunities. Candidates should review the specific vacancy details to understand the employer, employment terms, and available development opportunities.
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