Grounds Maintenance Contracts Manager- Part time in Tadworth

Our Southern based client is seeking a knowledgeable Contracts Manager to join their team on one of their prestigious sites based in Surrey. This role is a part time role for 2 days per week. They specialise in biodiversity and ecology.

Main tasks of the job:

• Organise, motivate and lead teams that you have responsibility for.
• Responsible for scheduling gardening tasks are met in a timely manner, in accordance with PPM and meet all expectations.
• Hands on role (as required) in all landscape maintenance and project works.
• Overall responsibility for, in collaboration with Q&S Directors, for the setting and delivery of landscape and habitat management plans, ensuring the required allocation of resources and tasks to achieve high quality landscape maintenance and habitat maintenance.
• Liaise regularly with Q&S’ Directors on matters relating to landscape management and employee welfare.
• Ensure documentation relating to Q&S’ combined quality management system, and Biodiversity Action Plan (Tracker) are correctly regularly updated and saved.
• Liaise regularly with Client’s on-site management team and react in a timely manner to any specific requests.
• Oversee operational teams and oversee external contractors, volunteers and tenants to deliver projects and work activities in accordance with Q&S policies and procedures.
• Oversee that the standards of maintenance and cleanliness of vehicles and equipment are maintained and that they are used economically and efficiently.
• Lead on landscaping seminars or engagements with client (ie. nature walks, talks, Biodiversity seminars or workshops). Agreeing scheduled annual events with client, then organising (specialists to attend site if necessary) or hosting events such as lunchtime walks or reception pop ups.
• Liaise with Ecologists to ensure all surveys are undertaken.
• Overall responsibility to ensure teams’ full compliance with Health and Safety, COSHH and other regulations. Maintaining excellent health and safety standards for staff and members of the public.
• Attendance as required to monthly / quarterly (or ad hoc) Client meetings to discuss all aspects of the landscaping Contract.
• Compilation of monthly / quarterly / annual reports prior to the above meetings.

Principal Duties:

• People Management

• Manage your team and oversee contractors, to deliver management and strategic plans.
• Motivate your team and individuals within it to their maximum potential in order to facilitate excellent communication, team working, morale, service delivery and accountability.
• Conduct and manage performance and development reviews within your team, assisting the Managing Director.
• Lead on recruitment and induction within your team.
• Plan resource and evaluate learning and development opportunities for your team.
• Manage absence, discipline, grievance and performance management issues within your team, ensuring the implementation of Q&S policies, procedures and guidance.
• Ensure team participation in and commitment to Site and management plans and their objectives.
• Provide cover when necessary for members of the senior management team.
• Ensure your team is managed, motivated and developed to fully meet the businesses needs.

• Lead your team in the planning and management of tasks and projects to deliver management plans.
• Oversee the operations manager in the preparation, assignment, monitoring and review of work programmes.
• Oversee the operations manager on behalf of Q&S, the management and maintenance of data relating to buildings, landscape, habitat and infrastructure.
• Provide support and technical advice to the team, including practical help when required.
• Oversee that management and maintenance of all equipment and plant to a high standard.
• Support the Q&S Directors in ensuring the team represent the company positively, and provide a visible, approachable and client focused presence at all times.
• Support the Q&S Directors in managing the reporting, investigation of incidents and co-ordinate the gathering of evidence and other documentation as required.

• As a member of the senior management team, lead on the production, development and delivery of plans, strategies and policies, including landscape and habitat management.
• Represent and promote Q&S to internal and external working groups, forums, meetings, seminars and conferences.
• Lead on ensuring Q&S excels in sustainable and environmentally sound landscape management and service delivery.
• Lead on the preparation and presentation of reports to management and external bodies on landscape management and health and safety issues.
• Liaise with Q&S Management and representatives of outside agencies regarding management, maintenance and development of sites.
• Lead on the commissioning of survey and consultancy work to advise the trust on ecological and habitat management issues and liaise with statutory bodies in the implementation of associated plans.

• Ensure that staff represent Q&S and provide a visible, approachable and client focused presence at all times.
• As a member of the senior management team, take a lead role, if required, in the response to any major incident on the park, liaising with the emergency services, local authority and media as appropriate.
• Manage the reporting, investigation of incidents and co-ordinate the gathering of evidence and other documentation for prosecutions.
• Oversee that biodiversity needs are being met and constantly strive to improve.