Grounds Maintenance Contracts Maintenance - Part time

Our Southern based client is seeking a knowledgeable Contracts manager to join their team on one of their prestigious sites based in Surrey. This role is a part time role for 2 days per week. They specialise in biodiversity and Ecology.

Main tasks of job:

• Organise, motivate and lead teams that you have responsibility for.
• Responsible for scheduling gardening tasks are met in a timely manner, in accordance with PPM and meet all expectations.
• Hands on role (as required) in all landscape maintenance and project works.
• Overall responsibility for, in collaboration with Q&S Directors, for the setting and delivery of landscape and habitat management plans, ensuring the required allocation of resources and tasks to achieve high quality landscape maintenance and habitat maintenance.
• Liaise regularly with Q&S’ Directors on matters relating to landscape management and employee welfare.
• Ensure documentation relating to Q&S’ combined quality management system, and Biodiversity Action Plan (Tracker) are correctly regularly updated and saved.
• Liaise regularly with Client’s on-site management team and react in a timely manner to any specific requests.
• Oversee operational teams and oversee external contractors, volunteers and tenants to deliver projects and work activities in accordance with Q&S policies and procedures.
• Oversee that the standards of maintenance and cleanliness of vehicles and equipment are maintained and that they are used economically and efficiently.
• Lead on landscaping seminars or engagements with client (ie. nature walks, talks, Biodiversity seminars or workshops).
• Agreeing scheduled annual events with client, then organising (specialists to attend site if necessary) or hosting events such as lunchtime walks or reception pop ups.
• Liaise with Ecologists to ensure all surveys are undertaken.
• Overall responsibility to ensure teams’ full compliance with Health and Safety, COSHH and other regulations.
• Maintaining excellent health and safety standards for staff and members of the public.
• Attendance as required to monthly / quarterly (or ad hoc) Client meetings to discuss all aspects of the landscaping Contract.
• Compilation of monthly / quarterly / annual reports prior to the above meetings.

Principal Duties:

• People Management

• Manage your team and oversee contractors, to deliver management and strategic plans.
• Motivate your team and individuals within it to their maximum potential in order to facilitate excellent communication, team working, morale, service delivery and accountability.
• Conduct and manage performance and development reviews within your team, assisting the Managing director.
• Lead on recruitment and induction within your team.
• Plan resource and evaluate learning and development opportunities for your team.
• Manage absence, discipline, grievance and performance management issues within your team, ensuring the implementation of Q&S policies, procedures and guidance.
• Ensure team participation in and commitment to Site and management plans and their objectives.
• Provide cover when necessary for members of the senior management team.
• Ensure your team is managed, motivated and developed to fully meet the businesses needs.

• Lead your team in the planning and management of tasks and projects to deliver management plans.
• Oversee the operations manager in the preparation, assignment, monitoring and review of work programmes.
• Oversee the operations manager on behalf of Q&S, the management and maintenance of data relating to buildings, landscape, habitat and infrastructure.
• Provide support and technical advice to the team, including practical help when required.
• Oversee that management and maintenance of all equipment and plant to a high standard.
• Support the Q&S Directors in ensuring the team represent the company positively, and provide a visible, approachable and client focused presence at all times.
• Support the Q&S Directors in managing the reporting, investigation of incidents and co-ordinate the gathering of evidence and other documentation as required.

• As a member of the senior management team, lead on the production, development and delivery of plans, strategies and policies, including landscape and habitat management.
• Represent and promote Q&S to internal and external working groups, forums, meetings, seminars and conferences.
• Lead on ensuring Q&S excels in sustainable and environmentally sound landscape management and service delivery.
• Lead on the preparation and presentation of reports to management and external bodies on landscape management and health and safety issues.
• Liaise with Q&S Management and representatives of outside agencies regarding management, maintenance and development of sites.
• Lead on the commissioning of survey and consultancy work to advise the trust on ecological and habitat management issues and liaise with statutory bodies in the implementation of associated plans.

• Ensure that staff represent Q&S and provide a visible, approachable and client focused presence at all times.
• As a member of the senior management team, take a lead role, if required, in the response to any major incident on the park, liaising with the emergency services, local authority and media as appropriate.
• Manage the reporting, investigation of incidents and co-ordinate the gathering of evidence and other documentation for prosecutions.
• Oversee that biodiversity needs are being met and constantly strive to improve.