At a Glance
- Tasks: Manage stock, logistics, and customer orders in a dynamic office environment.
- Company: Join a family-run importer of fine French and Spanish wines.
- Benefits: Competitive salary, with additional benefits to be confirmed.
- Other info: Enjoy a varied role with opportunities for growth in a supportive environment.
- Why this job: Be part of a close-knit team and immerse yourself in the wine industry.
- Qualifications: Intermediate French or Spanish, office admin experience, and strong attention to detail.
The predicted salary is between 40000 - 40000 £ per year.
Our client is a family-run importer of fine French and Spanish wines, working with small, independent wineries that respect tradition and the environment. They are looking for a French or Spanish speaking Office Coordinator to join their small and close-knit team. This is a varied, hands-on 360° role, combining office administration, stock management, logistics, shipping and customs, with occasional warehouse duties.
The successful candidate will need to be highly organised, numerate and detail-oriented, while being comfortable working as part of a small team where everyone contributes.
Please note: working hours are 07:15 to 16:30 Monday to Thursday and 07:15 to 14:30 on Friday (39 hours per week). The 07:15 start is non-negotiable.
ROLE of the Office Coordinator:
- Maintaining accurate stock records at all times
- Managing the shipping process, from placing orders through to delivery into the UK duty-paid warehouse
- Ensuring customs, excise and shipping procedures are followed correctly
- Processing data entry and stock transfers
- Processing sales orders and invoicing
- Coordinating general logistics and ad-hoc administrative tasks
- Answering calls from existing and prospective customers
- Taking and processing customer orders, alongside the secretary
- Arranging couriers and deliveries
- Loading and unloading delivery vehicles using a forklift if needed (training provided)
- Willing to support general warehouse operations, including lifting and moving wine cases, if needed
PROFILE:
- French and/or Spanish at intermediate level, ideally
- Previous experience in office administration or a similar coordination role
- Experience using computerised stock management systems is highly desirable
- Previous experience in the wine sector, or a strong genuine interest in wine
- Good numerical and IT skills, with the ability to work accurately with order processing and stock management systems
- Knowledge of customs, excise and shipping procedures, both within and outside the EU
- Knowledge of bonded warehousing would be advantageous
- Highly organised, efficient and meticulous, with excellent attention to detail
- Analytical and thorough, with the ability to think laterally and solve problems
- Excellent communication skills and a strong team-player mentality
- Comfortable working in a small team where collaboration and flexibility are essential
- Physically able to carry out warehouse duties, including lifting wine cases
- Forklift experience would be an advantage, although full training can be provided
- Must be willing and able to start work at 07:15 every morning – non-negotiable
SALARY & BENEFITS
£30,000 – £40,000 per annum, depending on experience and skills. Additional benefits to be confirmed.
Office Coordinator - French or Spanish speaking in London employer: French Resources
FRENCH RESOURCES is an exceptional employer, offering a vibrant work culture that prioritises collaboration and creativity in teaching young children. With competitive salaries, generous holiday allowances, and comprehensive training opportunities, employees are supported in their professional growth while making a meaningful impact on the lives of learners in Greater London.
