At a Glance
- Tasks: Ensure compliance with aviation regulations and manage site administration for a busy freight forwarder.
- Company: Join a leading Freight Forwarder in the Heathrow area with a strong focus on safety and compliance.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Perfect for those looking to kickstart their career in a vital industry.
- Why this job: Be part of a dynamic team ensuring safety and efficiency in a fast-paced environment.
- Qualifications: Strong organisational skills and attention to detail; previous admin experience is a plus.
The predicted salary is between 24000 - 28000 £ per year.
Freightserve recruitment are looking for an Administration Assistant for a major Freight Forwarder based in the Heathrow area.
Role:
- Maintain 100% compliance with all aviation, safety, data, and industry regulations across the expanded site
- Manage all site administration, security pass control, records, training, and meeting services for 200+ staff
- Work alongside the existing Administrator to share the significantly increased workload
- Shadow and learn all site-specific processes, systems, and compliance requirements to ensure full continuity
- Ensure no gaps, delays, or breaches in compliance, security, or site operations at any time
Duties:
REGULATORY COMPLIANCE MANAGEMENT
- Ensure full adherence to Civil Aviation Authority (CAA) / Aviation Security (AVSEC) rules, including audits, checks, and reporting
- Manage Dangerous Goods records, checks, file updates, and audit trails
- Administer DBS vetting: new applications, renewals, checks, and record tracking
- Maintain GDP (Good Distribution Practice) documentation, processes, and compliance evidence
- Uphold GDPR data protection: secure storage, accuracy, confidentiality, and retention of all personnel and operational records
- Coordinate, schedule, and maintain records for AVSEC mandatory site training
Administrative Assistance Administrator employer: Freightserve
Freightserve recruitment offers a dynamic and supportive work environment for the Administrative Assistance Administrator role, located in the bustling Heathrow area. Employees benefit from comprehensive training opportunities, a strong focus on regulatory compliance, and a collaborative culture that encourages professional growth. With a commitment to maintaining high standards in aviation safety and data management, this company provides a meaningful and rewarding career path for those looking to make a significant impact in the freight forwarding industry.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistance Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its compliance processes. Show them you’re not just another candidate; you’re genuinely interested in their operations and ready to hit the ground running.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to regulatory compliance and administration. We want you to feel confident and articulate when discussing your skills and experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Administrative Assistance Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administrative Assistance Administrator. Highlight any relevant experience you have with compliance management, data protection, and administration tasks that align with what we're looking for.
Showcase Your Skills:In your cover letter, don’t just list your skills—show us how you've used them in past roles. If you've managed records or ensured compliance before, give us a quick example to illustrate your experience.
Be Clear and Concise:When filling out your application, keep it clear and to the point. We appreciate straightforwardness, so avoid fluff and focus on what makes you a great fit for the job.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Freightserve
✨Know Your Compliance Regulations
Familiarise yourself with the Civil Aviation Authority (CAA) and Aviation Security (AVSEC) rules. Being able to discuss these regulations confidently will show that you understand the importance of compliance in the role.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed records or schedules in previous roles. Highlighting your ability to maintain order and efficiency will resonate well with the interviewers, especially given the workload mentioned.
✨Demonstrate Teamwork
Since you'll be working alongside an existing Administrator, be ready to discuss your experience in collaborative environments. Share specific instances where you’ve successfully shared workloads or supported colleagues.
✨Ask Insightful Questions
Prepare questions about the site-specific processes and compliance requirements. This shows your genuine interest in the role and helps you gauge how you can best contribute to the team.
