HRIS Specialist in Birmingham

Freightliner is the UK's largest maritime intermodal logistics operator, transporting containers from all major deep-sea ports to our national network of inland terminals, as well as a leading operator in the UK Heavy Haul rail freight market. Freightliner has operations across Europe offering both Intermodal and Heavy Haul rail freight services seamlessly connecting European countries and the UK. In the UK, the Freightliner Group operates under a number of legal entities including Freightliner Ltd, Pentalver Transport Ltd, and Pentalver Cannock Ltd.

Purpose Of The Role

• Maintain the companies HR and Payroll system (Workday)
• Configure changes across HCM, Time Tracking, Absence, Security, Integrations, Reporting and Payroll modules in Workday.
• Manage and monitor integrations to and from Workday.
• SME in the development of HR systems in line with the HR global/ regional strategy, maximizing the use and value of our HR Systems and tools.
• Support the HR functional ownership, governance and controls.
• Partner with representatives of Heavy Haul CIO, CTO, Regional SME’s and application support teams.
• Provide best-practice guidance on Workday functionality, ensuring system scalability and adherence to legal and company compliance.
• Co-ordinate and prioritise HR functional technology changes requests.
• Participate in problem solving in relation to process, service, technology and data issues.
• Creating and maintaining operational documentation in relation to the deployed HR technology and hand over into HRIS BAU and shared services.
• The SME for how people data should be transacted and moved around between systems.
• Supporting HRIS on best practice and continuous improvement in relation to HR systems and data.
• Lead system implementations/ changes from project phase to BAU.
• Liaise with customers, colleagues, key stakeholders and third parties to manage system requirements.
• Lead data governance activities and audits.
• In-depth understanding of payroll processing.
• Work as part of a small team to support the business.

Main Duties And Responsibilities

• Manage system performance issues and incident management.
• Configure changes i.e. new work schedules, new collective agreements, new pay type etc.
• Manage implementation projects following agreed project management methodology.
• Undertake all required trainings.
• Stay up to date with system releases and change in functionality.
• Managing and maintaining integrations.
• UAT- review scenarios to ensure functionality is compliant with HR Legislation and company policy/ processes. Complete testing.
• Create the appropriate user documentation and procedures to support new implementations and changes, also assist in training on the updated functionality.
• SME for HR Systems.
• Support with pay award configuration changes and data maintenance.
• Support mass data changes.
• Communicates upcoming HR system changes.
• Work with regional process owners on regular basis to confirm upcoming needs, anticipates impact on change.
• Prepares cut-over plans for go-live of anything new.
• Manage position-based access in line with Company policy/ role framework/ GDPR.
• Raise any concerns/ risks appropriately.
• Work closely with the business and internal teams to drive improvements and build good working relationships.
• Manage annual maintenance activities i.e. two system releases annually.

Essential Skills and Experience

• Experience using Workday.
• Experienced in configuring changes in HCM, Time Tracking, Absence and Payroll.
• Experience managing multiple downstream systems, interfaces, annual upgrade/ patching activities.
• Experience implementing change/ new solutions to support the employee life cycle.
• UAT experience managing incidents.
• Experience with people data (HR & payroll).
• Experience using reporting tools.
• Good communication skills.
• Good working knowledge of Excel.

Desirable

• Experience in automation.
• Understanding of complex terms and conditions.
• Experience working in a similar role, ideally within a shared services environment.

You will have an understanding of organisation and people data, ideally in a complex business environment working with multiple sets of terms and conditions. Have good understanding of common HR processes with a track record and sound knowledge of HRIS solutions and utilisation of complex multi-site, multi-national matrix type business environment.

Behavioural Competencies

• Approaches goals and objectives with drive, energy and enthusiasm.
• Has a ‘right first time’ and ‘can do’ attitude.
• Generates ideas.
• Delivers excellent customer service.
• Proactive approach to work and uses own initiative to implement improvements.
• Embraces new challenges, is hands on operationally and gets things done.
• Sets high standards of work for self, and team, and consistently achieves these.
• Commitment to good governance.
• Listens attentively to others’ perspectives and provides constructive feedback and coaching.

Our commitment to you, once you join our team, is to foster growth and provide developmental opportunities to ensure you reach your utmost potential. We are looking for the most committed and reliable individuals who possess the knowledge, skills and experience needed for their roles. In return we can offer competitive pay, excellent benefits, a competitive pension scheme and a rewarding career in an award-winning team.