Roster Clerk in Swindon

Heavy Haul Rail is the UK’s next‑generation rail freight partner, operating 95 locomotives and over 1000 wagons to move 17 million tonnes of freight a year across the country. We support a wide range of industries, deliver trains to more than 100 locations, and maintain critical rail infrastructure for both freight and passenger operators.

What You’ll Do

• Ensure planned and reactive rostering is completed on time and cost‑effectively, while adhering to workforce terms, company standards and fatigue guidance.
• Produce efficient base rosters and issue weekly rosters for all commodities.
• Prepare and post daily alteration sheets for each depot.
• Maintain competent staffing by verifying source competency data and ensuring only qualified staff are rostered.
• Manage drivers’ annualised hours and compile annual leave rosters for drivers and ground staff.
• Implement diagram alterations on working timetables and update rosters accordingly.
• Operate rostering and competence tools, and integrate with industry systems.
• Arrange hotel bookings for driver crews and ground staff to maximise efficiency.
• Liaise with Control and other departments to secure train coverage as per the train plan and commercial orders.
• Track adverse fatigue warnings and reconcile roster changes with appropriate systems.
• Order hire vehicles and book medicals as required.
• Provide rostering cover, undertake cross‑cover and hire‑in of resources when necessary.
• Contribute to annual performance appraisals for the rostering team.

General Safety Responsibilities

• Take responsibility for personal health and safety and that of others affected by your actions.
• Co‑operate with colleagues and UK Rail to comply with health and safety legislation.
• Follow company training, instruction and procedures relevant to rostering.
• Report any safety concerns to your line manager promptly.
• Use UK Rail safety equipment appropriately and comply with internal control checks, such as hidden and minimum rest periods.
• Ensure all safety‑critical staff comply with the Drugs and Alcohol policy and HS&E procedures.
• Adhere to OPSHH006 standard and observe all safety training requirements.

What We’re Looking For

• Knowledge of freight train operations and railway geography.
• A good level of general education and strong organisational skills.
• Excellent communication skills and a self‑motivated approach.
• Computer literacy, including proficiency with Windows applications, ORS and other railway industry systems.
• Understanding of driver and ground staff conditions of service.
• Willingness to work flexibly in an office environment and adapt to changing work needs.
• Demonstrated ability to work to standardised instructions and standardise others’ work.
• Commitment to safety, confidentiality, trust and a calm approach under pressure.

This post is subject to standard pre‑employment checks including employment references, medical & D&A screening, and successful DBS background checks.