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For Companies At a Glance
- Tasks: Manage artwork shipments with precision and ensure compliance with regulations.
- Company: Dynamic fine art logistics company based in Central London.
- Benefits: Competitive salary, great benefits, and a vibrant work environment.
- Why this job: Join a creative team and make an impact in the art world.
- Qualifications: Experience in shipping within fine art or luxury logistics is essential.
- Other info: Opportunity to grow and collaborate across diverse teams.
The predicted salary is between 24000 - 42000 £ per year.
Full time, Permanent
Central London based
Competitive package
Role Overview
The Shipping Coordinator is a pivotal member of the Operations team, responsible for the end-to-end management of artwork shipments, both inbound and outbound. This role requires meticulous attention to detail, strong negotiation skills, and effective communication to ensure that all shipments are executed to the highest standards, in full compliance with local and international regulations, and in alignment with bespoke client requirements.
Main Responsibilities
- Obtain shipping quotes from approved shippers for both inbound and outbound shipment of artwork, ensuring the most suitable and cost-effective options are sourced for each project.
- Negotiate bespoke shipping costs for complex shipments and installations, with the aim of delivering value for clients whilst maintaining the highest standards of service.
- Manage each individual shipment to accommodate unique client needs, including but not limited to:
- Packing specifications (Fine Art and Courier standards)
- Preparation of all necessary paperwork, including accurate Customs documentation
- Liaison with relevant regulatory bodies, both domestic and international
Key Skills & Competencies
- Strong organisational and time management skills, with the ability to manage multiple shipments simultaneously
- Excellent negotiation and communication skills, at all levels
- Keen attention to detail and accuracy in paperwork and compliance matters
- Problem-solving ability and a proactive approach to troubleshooting shipment issues
- Solid understanding of shipping regulations, including Customs, Export and CITES requirements
- Ability to work collaboratively across teams and build effective working relationships
- Flexibility to adapt to changing project demands and client requirements
Qualifications & Experience
- Previous experience in a shipping clerk role, within the fine art/luxury logistics sector essential
- Familiarity with Customs, Export, and CITES documentation and procedures
- Competent IT skills, including experience with shipment tracking systems and Microsoft Office Suite
Salary & Benefits
Salary £28,000 to £35,000 plus benefits
Reporting Line
The Shipping Coordinator reports directly to the Head of Department and works closely with all relevant internal teams.
Shipping Coordinator employer: Freight Personnel
Contact Detail:
Freight Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and logistics industry, especially those who work with fine art. Attend events or join online forums where you can connect with potential employers or colleagues.
✨Tip Number 2
Prepare for interviews by brushing up on your negotiation skills. Since this role involves negotiating shipping costs, be ready to discuss how you've successfully navigated similar situations in the past.
✨Tip Number 3
Showcase your attention to detail! Bring examples of how you've managed complex shipments or dealt with compliance issues in previous roles. This will demonstrate your fit for the Shipping Coordinator position.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Shipping Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Shipping Coordinator role. Highlight your experience in shipping, especially within the fine art or luxury logistics sector. We want to see how your skills match the job description!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that showcase your negotiation skills and attention to detail, as these are key for us.
Showcase Your Problem-Solving Skills: In your application, don’t forget to mention times when you’ve successfully resolved shipment issues. We love proactive problem solvers, so share those stories that demonstrate your ability to troubleshoot effectively!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Freight Personnel
✨Know Your Shipping Regulations
Make sure you brush up on your knowledge of shipping regulations, especially Customs, Export, and CITES requirements. Being able to discuss these confidently will show that you're serious about the role and understand the complexities involved in shipping artwork.
✨Showcase Your Negotiation Skills
Prepare examples of past experiences where you've successfully negotiated shipping costs or resolved issues. This will demonstrate your ability to deliver value for clients while maintaining high service standards, which is crucial for this position.
✨Demonstrate Attention to Detail
Bring along examples of your previous paperwork or documentation related to shipments. Highlight how your keen attention to detail has helped avoid issues in the past. This will reassure the interviewers that you can handle the meticulous nature of the role.
✨Be Ready to Problem-Solve
Think of a few scenarios where you faced challenges with shipments and how you resolved them. Discussing your proactive approach to troubleshooting will show that you're not just reactive but also capable of thinking on your feet, which is essential for managing multiple shipments.
