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- Tasks: Manage artwork shipments with precision and ensure compliance with regulations.
- Company: Dynamic fine art logistics company based in Central London.
- Benefits: Competitive salary, benefits package, and opportunities for professional growth.
- Why this job: Join a creative team and make an impact in the fine art shipping industry.
- Qualifications: Experience in shipping within the fine art sector and strong negotiation skills.
- Other info: Collaborative environment with a focus on detail and client satisfaction.
The predicted salary is between 28000 - 35000 £ per year.
Please ensure you read the below overview and requirements for this employment opportunity completely.
Full time, Permanent Central London based Competitive package
Role Overview
The Shipping Coordinator is a pivotal member of the Operations team, responsible for the end-to-end management of artwork shipments, both inbound and outbound. This role requires meticulous attention to detail, strong negotiation skills, and effective communication to ensure that all shipments are executed to the highest standards, in full compliance with local and international regulations, and in alignment with bespoke client requirements.
Main Responsibilities
- Obtain shipping quotes from approved shippers for both inbound and outbound shipment of artwork, ensuring the most suitable and cost-effective options are sourced for each project.
- Negotiate bespoke shipping costs for complex shipments and installations, with the aim of delivering value for clients whilst maintaining the highest standards of service.
- Manage each individual shipment to accommodate unique client needs, including but not limited to:
- Packing specifications (Fine Art and Courier standards)
- Preparation of all necessary paperwork, including accurate Customs documentation
- Liaison with relevant regulatory bodies, both domestic and international
Key Skills & Competencies
- Strong organisational and time management skills, with the ability to manage multiple shipments simultaneously
- Excellent negotiation and communication skills, at all levels
- Keen attention to detail and accuracy in paperwork and compliance matters
- Problem-solving ability and a proactive approach to troubleshooting shipment issues
- Solid understanding of shipping regulations, including Customs, Export and CITES requirements
- Ability to work collaboratively across teams and build effective working relationships
- Flexibility to adapt to changing project demands and client requirements
Qualifications & Experience
- Previous experience in a shipping clerk role, within the fine art/luxury logistics sector essential
- Familiarity with Customs, Export, and CITES documentation and procedures
- Competent IT skills, including experience with shipment tracking systems and Microsoft Office Suite
Salary & Benefits
Salary £28,000 to £35,000 plus benefits
Reporting Line
The Shipping Coordinator reports directly to the Head of Department and works closely with all relevant internal teams.
Shipping Coordinator in London employer: Freight Personnel
Contact Detail:
Freight Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and logistics industry, especially those who work with fine art. Attend events or join online forums where you can connect with potential employers or colleagues. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to chat with hiring managers or recruiters, highlight your negotiation skills and attention to detail. Share specific examples of how you've successfully managed shipments or resolved issues in the past. This will make you stand out as a candidate.
✨Tip Number 3
Be proactive! If you see a company you're interested in, don’t wait for them to post a job. Reach out directly through our website and express your interest in working with them. Tailor your message to show how your skills align with their needs, especially in managing complex shipments.
✨Tip Number 4
Stay organised! Keep track of all your applications and follow up on them. If you haven’t heard back after a week or two, send a polite email to check in. This shows your enthusiasm and keeps you on their radar, which is crucial in the competitive shipping sector.
We think you need these skills to ace Shipping Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Shipping Coordinator role. Highlight your experience in shipping, logistics, and any relevant skills like negotiation and compliance. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background aligns with our needs. Don’t forget to mention your attention to detail and problem-solving skills!
Showcase Relevant Experience: When detailing your experience, focus on roles that involved shipping or logistics, especially in the fine art sector. We love seeing how you've managed shipments and navigated regulations in past jobs.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Freight Personnel
✨Know Your Shipping Regulations
Make sure you brush up on your knowledge of shipping regulations, especially Customs, Export, and CITES requirements. Being able to discuss these topics confidently will show that you're serious about the role and understand the complexities involved in shipping artwork.
✨Showcase Your Negotiation Skills
Prepare examples of past experiences where you've successfully negotiated shipping costs or resolved issues. This will demonstrate your ability to deliver value for clients while maintaining high service standards, which is crucial for this position.
✨Demonstrate Attention to Detail
Bring along a few examples of how you've managed paperwork and compliance in previous roles. Highlighting your meticulous nature will reassure the interviewers that you can handle the accuracy required in this job.
✨Be Ready to Problem-Solve
Think of scenarios where you've had to troubleshoot shipment issues. Be prepared to discuss your proactive approach and how you kept stakeholders informed. This will illustrate your problem-solving abilities and your commitment to effective communication.
