Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the CEO with diary management, travel bookings, and event coordination.
- Company: Join a dynamic and entrepreneurial broking environment.
- Benefits: Enjoy competitive salary, gym membership, and 25 days holiday.
- Other info: Fast-paced environment with excellent career growth opportunities.
- Why this job: Be at the heart of driving company success and gain valuable experience.
- Qualifications: Experience in managing complex travel and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
We have an exciting opportunity for an accomplished Executive Assistant to join a dynamic, entrepreneurial and fast-moving broking environment. This position will play a crucial role in supporting the CEO with key responsibilities from complex diary management to global event co-ordination. This key role offers the opportunity to be at the centre of driving the company’s success.
Responsibilities
- Manage demanding and complex diaries including international travel bookings and detailed itineraries, troubleshooting any scheduling conflicts to ensure smooth day to day engagements.
- Prioritise enquiries and requests; organise conferences and client hospitality, events and seminars.
- Proactively manage the CEO’s inbox, recognising what needs attention.
- Co-ordinate meetings with internal and external stakeholders across different time zones.
- Format and compile internal and external documentation; including agendas, minute-taking and actions for the board and committees.
- Assist with special projects where necessary; produce documentation, reports, and format presentations.
- Prepare and submit expense reports; meet and greet customers and clients, general office management.
- Support other department heads where required with ad hoc administration and event planning for wider team.
Requirements
- Proven experience managing complex international travel bookings, including flights, accommodation, visas, and detailed itineraries - essential.
- Demonstrate previous experience in a similar role within financial or professional services – essential.
- Hyper organized; excellent multi-tasking skills in a high-pressure environment - essential.
- Working collaboratively, building excellent working relationships with internal and external stakeholders.
- Tech savvy; advanced skills in MS Office (Outlook, Word, Excel, PowerPoint).
- Strong interpersonal skills and customer service focus - essential.
- First-class problem-solving skills; resilient – essential.
- Good verbal and written communication skills.
- Excellent written and verbal communication, and analytical skills – essential.
- Adaptable; ability to multi-task and manage time effectively, managing expectations of key stakeholders - essential.
- Proactive approach to work with meticulous attention to detail - essential.
- Maintains confidentiality and discretion at all times – essential.
Benefits
- Competitive salary and discretionary bonus.
- Learning & Development / CPD opportunities.
- Pension scheme.
- Gym membership.
- Employee Assistance Programme.
- Electric Vehicle scheme.
- Private healthcare and life assurance scheme.
- 25 days holiday + Bank Holidays.
- Season ticket travel loan.
- Cycle to work scheme.
Executive Assistant in London employer: Freight Investor Services
Contact Detail:
Freight Investor Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how you can fit in and contribute to their success, so have examples ready!
✨Tip Number 3
Practice your pitch! You never know when you’ll meet someone who could help you land that Executive Assistant role. Keep it concise and highlight your key skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar names!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with complex diary management and international travel bookings, as these are key responsibilities in this position.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you're the perfect fit for supporting the CEO and how your skills align with the company's dynamic environment.
Showcase Your Organisational Skills: In your application, emphasise your hyper-organised nature and ability to multi-task. Provide examples of how you've successfully managed multiple priorities in high-pressure situations.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. This way, we can easily track your application and get back to you quicker!
How to prepare for a job interview at Freight Investor Services
✨Master the Diary Management
Since this role involves complex diary management, be prepared to discuss your experience with scheduling and prioritising. Bring examples of how you've handled conflicting appointments or managed tight schedules in the past.
✨Showcase Your Tech Savvy
The job requires advanced skills in MS Office, so brush up on your Excel and PowerPoint abilities. Consider preparing a short presentation or document that highlights your proficiency with these tools to demonstrate your capabilities.
✨Demonstrate Problem-Solving Skills
Be ready to share specific instances where you've tackled challenges in a high-pressure environment. Think about times when you had to think on your feet or resolve issues quickly, as this will show your resilience and adaptability.
✨Build Rapport with Stakeholders
This role is all about collaboration, so think of ways to illustrate your interpersonal skills. Prepare anecdotes that highlight how you've successfully built relationships with both internal teams and external clients, showcasing your customer service focus.