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- Tasks: Support the CEO with diary management, travel bookings, and event coordination.
- Company: Join a fast-paced, entrepreneurial broking environment.
- Benefits: Competitive salary, discretionary bonus, and career growth opportunities.
- Other info: Dynamic workplace with opportunities for learning and development.
- Why this job: Be at the heart of driving company success and make a real impact.
- Qualifications: Experience in managing complex travel and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
We have an exciting opportunity for an accomplished Executive Assistant to join a dynamic, entrepreneurial and fast-moving broking environment. This position will play a crucial role in supporting the CEO with key responsibilities from complex diary management to global event coordination. This key role offers the opportunity to be at the centre of driving the company’s success.
Responsibilities
- Manage demanding and complex diaries including international travel bookings and detailed itineraries, troubleshooting any scheduling conflicts to ensure smooth day‑to‑day engagements.
- Prioritise enquiries and requests; organise conferences and client hospitality, events and seminars.
- Proactively manage the CEO’s inbox, recognising what needs attention.
- Co‑ordinate meetings with internal and external stakeholders across different time zones.
- Format and compile internal and external documentation; including agendas, minute‑taking and actions for the board and committees.
- Assist with special projects where necessary; produce documentation, reports and format presentations.
- Prepare and submit expense reports; meet and greet customers and clients, general office management.
- Support other department heads where required with ad‑hoc administration and event planning for the wider team.
Requirements
- Proven experience managing complex international travel bookings, including flights, accommodation, visas and detailed itineraries – essential.
- Previous experience in a similar role within financial or professional services – essential.
- Highly organised; excellent multi‑tasking skills in a high‑pressure environment – essential.
- Working collaboratively, building excellent working relationships with internal and external stakeholders.
- Tech savvy; advanced skills in MS Office (Outlook, Word, Excel, PowerPoint).
- Strong interpersonal skills and customer service focus – essential.
- First‑class problem‑solving skills; resilient – essential.
- Good verbal and written communication skills.
- Excellent written and verbal communication, and analytical skills – essential.
- Adaptable; ability to multi‑task and manage time effectively, managing expectations of key stakeholders – essential.
- Proactive approach to work with meticulous attention to detail – essential.
- Maintains confidentiality and discretion at all times – essential.
Benefits
Our rapidly growing business offers a dynamic environment for talented, entrepreneurial professionals to achieve results and grow their careers. Competitive salary and discretionary bonus.
Executive Assistant employer: Freight Investor Services
Contact Detail:
Freight Investor Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show us you’re not just another candidate; demonstrate how you can contribute to our success!
✨Tip Number 3
Practice your pitch! Be ready to explain why you’re the perfect fit for the Executive Assistant role. Highlight your organisational skills and experience with complex travel arrangements.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your experience with complex diary management and international travel bookings, as these are key to impressing us.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our dynamic environment. Don’t forget to mention your problem-solving skills and how you handle high-pressure situations.
Show Off Your Tech Skills: We love tech-savvy candidates! Make sure to mention your advanced skills in MS Office and any other relevant tools you’ve used. This will show us you can hit the ground running in our fast-paced setting.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Freight Investor Services
✨Master the Diary Management
Since managing complex diaries is a key part of the role, be prepared to discuss your experience with scheduling and prioritising. Bring examples of how you've handled conflicting appointments or managed last-minute changes effectively.
✨Showcase Your Tech Savvy
The job requires advanced skills in MS Office, so brush up on your Excel and PowerPoint abilities. Be ready to talk about specific tools or software you’ve used to streamline processes or improve efficiency in previous roles.
✨Demonstrate Your Problem-Solving Skills
Prepare to share instances where you’ve faced challenges in a high-pressure environment. Highlight your approach to troubleshooting issues, especially in relation to travel bookings or event coordination, as this will show your resilience and adaptability.
✨Communicate Clearly and Confidently
Strong verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and consider preparing a brief presentation or report to showcase your ability to format and compile documentation effectively.