At a Glance
- Tasks: Support the CEO with diary management, travel bookings, and event coordination.
- Company: Join a leading global brokerage in a fast-paced, innovative environment.
- Benefits: Enjoy a competitive salary, bonuses, and health benefits.
- Other info: Great opportunities for career growth in a supportive team.
- Why this job: Be at the heart of a dynamic company driving success in the commodities market.
- Qualifications: Experience in managing complex travel and strong organisational skills required.
The predicted salary is between 50000 - 60000 £ per year.
Freight Investor Services (FIS) is a leading global brokerage of freight and commodities. We are the world’s largest broker on dry freight futures, and have a strong presence across the bulk commodities, metals, and energy markets. We were the first brokerage to trade in the cleared market on iron ore and later coking coal futures, and we also maintain a strong position in broking steel futures on all exchanges, as well as fuel oil, base metals, fertilisers, and tanker freight.
We have an exciting opportunity for an accomplished Executive Assistant to join a dynamic, entrepreneurial and fast-moving broking environment. This position will play a crucial role in supporting the CEO with key responsibilities from complex diary management to global event co-ordination. This key role offers the opportunity to be at the centre of driving the company’s success.
Responsibilities- Manage demanding and complex diaries including international travel bookings and detailed itineraries, troubleshooting any scheduling conflicts to ensure smooth day to day engagements.
- Prioritise enquiries and requests; organise conferences and client hospitality, events and seminars.
- Proactively manage the CEO’s inbox, recognising what needs attention.
- Co-ordinate meetings with internal and external stakeholders across different time zones.
- Format and compile internal and external documentation; including agendas, minute-taking and actions for the board and committees.
- Assist with special projects where necessary; produce documentation, reports, and format presentations.
- Prepare and submit expense reports; meet and greet customers and clients, general office management.
- Support other department heads where required with ad hoc administration and event planning for wider team.
- Proven experience managing complex international travel bookings, including flights, accommodation, visas, and detailed itineraries - essential.
- Demonstrate previous experience in a similar role within financial or professional services – essential.
- Hyper organized; excellent multi-tasking skills in a high-pressure environment - essential.
- Working collaboratively, building excellent working relationships with internal and external stakeholders.
- Tech savvy; advanced skills in MS Office (Outlook, Word, Excel, PowerPoint).
- Strong interpersonal skills and customer service focus - essential.
- First-class problem-solving skills; resilient – essential.
- Good verbal and written communication skills.
- Excellent written and verbal communication, and analytical skills – essential.
- Adaptable; ability to multi-task and manage time effectively, managing expectations of key stakeholders - essential.
- Proactive approach to work with meticulous attention to detail - essential.
- Maintains confidentiality and discretion at all times – essential.
Our rapidly growing business offers a dynamic environment for talented, entrepreneurial professionals to achieve results and grow their careers.
Benefits- Competitive salary and discretionary bonus.
- Learning & Development / CPD opportunities.
- Employee Assistance Programme.
- Electric Vehicle scheme.
- Private healthcare and life assurance scheme.
Executive Assistant in London employer: Freight Investor Services Ltd.
Freight Investor Services (FIS) is an exceptional employer, offering a vibrant and entrepreneurial work culture in the heart of London. As an Executive Assistant, you will play a pivotal role in supporting the CEO and driving the company's success, while benefiting from competitive salaries, generous bonuses, and extensive learning opportunities. With a focus on employee growth and well-being, FIS provides a supportive environment that encourages innovation and collaboration, making it an ideal place for professionals seeking meaningful and rewarding careers.
Contact Details:
Freight Investor Services Ltd. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, especially in the fast-paced world of freight and commodities. This will help you tailor your responses and show you're genuinely interested.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect fit for the Executive Assistant role. Highlight your organisational skills and experience managing complex schedules, as these are key in this dynamic environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our innovative team at FIS.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with complex diary management and international travel bookings, as these are key for us. Use specific examples that showcase your skills in a fast-paced environment.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share why you’re excited about joining FIS and how your background aligns with our innovative ethos. Don’t forget to mention your problem-solving skills and ability to manage multiple tasks effectively.
Show Off Your Tech Skills:We love tech-savvy candidates! Make sure to highlight your advanced skills in MS Office and any other relevant tools you’ve used. This will show us that you can hit the ground running in our dynamic environment.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows your enthusiasm for the role!
How to prepare for a job interview at Freight Investor Services Ltd.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with complex diary management, international travel bookings, and the importance of supporting the CEO. This will help you answer questions confidently and demonstrate your genuine interest in the position.
✨Showcase Your Organisational Skills
Prepare examples that highlight your hyper-organised nature and multi-tasking abilities. Think of specific situations where you successfully managed conflicting schedules or coordinated events under pressure. This will illustrate your capability to thrive in a fast-paced environment like Freight Investor Services.
✨Demonstrate Tech Savviness
Since the role requires advanced skills in MS Office, be ready to discuss your proficiency with Outlook, Word, Excel, and PowerPoint. You might even want to mention any tools or software you've used for managing tasks or projects, as this shows you're tech-savvy and can adapt quickly to new systems.
✨Prepare Thoughtful Questions
At the end of the interview, have a few insightful questions ready about the company culture, team dynamics, or upcoming projects. This not only shows your enthusiasm for the role but also helps you gauge if the company is the right fit for you. Remember, interviews are a two-way street!
