At a Glance
- Tasks: Coordinate shipping schedules and manage documentation for a leading import company.
- Company: Join a well-established import company with over 45 years of experience.
- Benefits: Competitive salary, regular reviews, and full training provided.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Be part of a dynamic team ensuring quality service in global logistics.
- Qualifications: Strong organisational skills and attention to detail are essential.
Location: Gainsborough, DN21
Reports to: MD
Department: Shipping
Salary: £25,350kpa with regular salary reviews
Hours: 08:30 – 17:00
Freight Force Recruitment are working in partnership with a very well-established import company. Founded over 45 years ago, the company has supported a successful distribution network, servicing importers, wholesalers and retailers worldwide. Working alongside a network of suppliers, manufacturers, importers and exporters, understanding the need for selection, quality and promptness and ensuring that the quality of products is always met. With multiple Joint Venture factories and branch offices in Zhejiang Province, China & Taiwan, the company is very capable of offering customers a first-class service.
Role Overview
This is a structured, office-based support role focused on maintaining accurate shipping schedules, documentation control and supplier follow-up. This is not a senior logistics role. It is a detail-driven coordination and administration position requiring consistency and ownership. Full training and support will be provided for the successful candidate.
Key Responsibilities:
- Full shipping procedure from placing orders with factories to goods arriving into stock in UK
- Maintain and update shipping schedule accurately
- Liaise with suppliers and freight forwarders regarding shipments
- Prepare and check shipping documentation
- Monitor container ETAs and flag delays
- Ensure compliance documentation is requested where required (e.g. WEEE, REACH, RoHS, product paperwork)
- Assist with invoicing, sales contracts & purchase orders
- Enter and update data in Sage
- Maintain organised electronic and physical filing
- Follow up on outstanding supplier responses
- QA goods after shipment arrives
- Update product catalogue
- Help with product artwork design
Who we are looking for:
- Highly organised and methodical
- Strong attention to detail
- Comfortable working with routine processes
- Confident following up via email and phone
- Able to prioritise logically
Shipping or logistics experience is beneficial but not essential. Strong office administration experience is essential.
Shipping & Administration Coordinator in Gainsborough employer: Freight Force Recruitment Ltd
Freight Force Recruitment Ltd is an exceptional employer, offering a supportive and progressive work culture that prioritises employee development and career progression. Located in Hemel Hempstead, our family-owned client provides a stable environment with long-term career prospects, including a clear pathway to an Operations Director role, all while maintaining a strong focus on quality and reliability in their operations.
Contact Details:
Freight Force Recruitment Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Shipping & Administration Coordinator in Gainsborough
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and logistics industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their shipping processes and be ready to discuss how your skills can help them maintain their high standards of quality and promptness.
✨Tip Number 3
Practice your follow-up skills! After an interview, send a thank-you email to express your appreciation and reiterate your interest in the role. It shows you're proactive and keen on the position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that Shipping & Administration Coordinator role, and applying directly can give you a better chance of standing out.
We think you need these skills to ace Shipping & Administration Coordinator in Gainsborough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your organisational skills and attention to detail. We want to see how your experience aligns with the shipping and administration tasks mentioned in the job description.
Craft a Compelling Cover Letter:Use your cover letter to showcase your enthusiasm for the role and the company. Tell us why you’re the perfect fit for maintaining accurate shipping schedules and liaising with suppliers.
Showcase Relevant Experience:Even if you don’t have direct shipping or logistics experience, highlight any strong office administration roles you've had. We love seeing how you’ve managed routine processes and prioritised tasks in previous jobs.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Freight Force Recruitment Ltd
✨Know Your Shipping Basics
Before the interview, brush up on basic shipping and logistics terminology. Understanding terms like ETAs, compliance documentation, and shipping schedules will show that you're serious about the role and can communicate effectively with suppliers and freight forwarders.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you demonstrated strong organisational skills. Whether it’s managing schedules or keeping track of documentation, be ready to discuss how you maintain accuracy and consistency in your work.
✨Practice Your Communication Style
Since the role involves liaising with suppliers and following up on responses, practice how you would communicate in a professional yet friendly manner. Think about how you would handle a delay or request additional information, and be prepared to role-play these scenarios.
✨Be Ready for Detail Questions
Expect questions that test your attention to detail. You might be asked how you would ensure compliance with regulations or how you would handle discrepancies in shipping documentation. Prepare specific examples that highlight your meticulous nature and problem-solving skills.
