About the role
We’re looking for an organised and proactive Executive to join our Real Estate team, supporting a large-scale leasehold consents project.
Working as part of a dedicated project team, you’ll support the end-to-end administration of licence applications and associated documentation. You’ll help ensure applications are processed accurately, stakeholders are kept informed, and key project deadlines are met.
This is a great opportunity to play an important role in the smooth and efficient delivery of a high-volume Real Estate project.
Key responsibilities
- Provide administrative support in relation to applications for Licences to Alter and other leasehold consents and their subsequent negotiation.
- Prepare and issue standard correspondence relating to consent applications and subsequent negotiations.
- Track licence applications and maintain records of outstanding approvals, comments and conditions.
- Coordinate information requests between landlords, tenants, managing agents, surveyors and legal teams.
- Monitor key dates and ensure leasehold consent matters progress in line with project requirements.
- Assist with the preparation, execution and completion of documentation relating to Licences to Alter and other leasehold permissions.
- Maintain accurate records of completed consents and supporting documentation.
- Coordinate information requests and ensure actions are completed within agreed timescales.
- Monitor workflow volumes and highlight potential delays or risks.
- Ensure information is recorded consistently and accurately.
- Prepare progress updates and status reports.
- Maintain confidentiality of client and business information.
- Escalate issues that may impact project delivery or deadlines.
- Assist with audit and compliance requirements where necessary.
- Support the wider team where required.
- Participate in team meetings and project reviews.
Your skills and qualifications
- Strong organisational skills with the ability to manage multiple tasks simultaneously.
- Excellent attention to detail and accuracy.
- Ability to manage competing priorities and meet deadlines.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office, particularly Excel, Word and Outlook.
- Experience using case management systems.
- Experience working in a high-volume administrative environment.
- Confidence communicating with a range of internal and external stakeholders.
- Professional, proactive and client-focused approach.
Desirable
- Experience supporting Real Estate or property services teams.
- Experience supporting licence applications, planning applications, permits or similar regulatory processes.
- Knowledge of commercial property processes.
No Recruitment Agents Please!
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We welcome applications from people of all backgrounds and experiences. If you require any adjustments during the recruitment process, please let us know and we will be happy to support you.
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Real Estate Executive Support - 12 Months FTC employer: Freeths
Freeths is an exceptional employer, offering a dynamic work environment in Sheffield that prioritises employee growth and development. With a strong focus on collaboration within one of the UK's largest housebuilding teams, employees benefit from flexible working arrangements and a supportive culture that values client relationships and professional advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Real Estate Executive Support - 12 Months FTC
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Freeths.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Freeths? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Freeths's careers page directly; we love seeing passionate candidates applying through our website!
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Real Estate Executive Support - 12 Months FTC role at Freeths, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Freeths
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Freeths operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Freeths. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Freeths.
