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For Companies At a Glance
- Tasks: Support project management and strategic initiatives while maintaining project tools like Smartsheet.
- Company: Join Freeths, a dynamic professional services firm known for its collaborative culture.
- Benefits: Enjoy flexible working options, a supportive team environment, and opportunities for personal growth.
- Why this job: Be part of impactful projects, enhance your skills, and contribute to a diverse team.
- Qualifications: Experience in project support, strong communication skills, and familiarity with Microsoft products required.
- Other info: Ideal for self-motivated individuals eager to learn and grow in a professional setting.
The predicted salary is between 36000 - 60000 £ per year.
Freeths Nottingham, England, United Kingdom
About the Role
We are seeking an experienced Project Administrator to work with both the Projects team and the Operations Board to assist in managing a variety of projects ranging from IT system implementations to projects focussed on the strategic aims of the firm. The role will provide support in the implementation of the firm’s strategic initiatives, ensuring alignment across projects and reporting structures. You will also play a key role in designing, developing, and maintaining the firm’s chosen project management tool, Smartsheet. You would be supporting the Projects team in respect of providing effective administration and oversight of our project deliveries.
Key Responsibilities
- Supporting with the implementation and tracking of strategic initiatives across the business
- Collating and maintaining monthly updates on key strategic themes and initiatives
- Preparing and maintaining RAG status reports across projects and strategic workstreams
- Coordinating inputs from project leads and stakeholders to support monthly reporting cycles and board updates
- Supporting the setup/configuration of our new project management tool (Smartsheet), working closely with the Head of Projects to achieve this
- Administering the Smartsheet tool on behalf of the projects team – and overseeing our existing project management processes until that point
- Providing a project assurance role on behalf of the projects team, e.g. ensuring all the team have the appropriate project artefacts (plans, RAIDs, status reports, etc) in place on their projects – and that they are all kept up-to-date, sensibly populated, etc
- Styling and maintaining our project artefacts – the team have circa 20 templates ready in draft form, so a key responsibility will be to assist the team in finalising these artefacts (including styling and branding) – and then maintaining/adding to these as we go forward (as appropriate)
- Helping to identify themes of inefficiency, new opportunity and/or potential improvements in processes across the projects team
- General administrative support for the Head of Projects and for our in-flight projects
- Alongside the Project Managers assist in project coordination activities including planning, scheduling of timelines and milestones
- Preparing meeting agendas and minute taking
Essential Skills & Qualifications
- Good professional services background within a complex business environment, including administrative or project support experience
- Some understanding of business change methodology
- Good level of credibility & professionalism
- Experience of project management or managing work‑streams within a project
- Ability to work autonomously and prioritise own workload
- Ability to establish and maintain good working relationships
- Ability to synthesise information from multiple sources into concise, actionable summaries
- Good stakeholder management – with a collaborative style of working
- Good business understanding
- Strong attention to detail
- Practical & hands‑on approach
- Comfortable working in a situation where they do not have all the answers
- Good verbal & written communication skills
- Self‑motivated, able to demonstrate determination & persistence
- Experience of Microsoft Products (Outlook, Teams, Word, PowerPoint and Excel)
- Prince 2 Foundation Certification (or similar)
Desirable
- Experience in collating and presenting strategic updates or board‑level reporting
- Familiarity with RAG reporting and RAID log management
- Experience of Legal IT systems: Practice Management Systems, Document Management Systems, Case Management Systems
- Experience of project management tools such as Smartsheet, Microsoft Project
- Experience working in with a project management team
- Experience of Microsoft Visio (or similar)
- Experience within a professional services firm (preferably law)
Our Culture
Smart. Bold. Together. We Are Freeths.
Become part of the team at Freeths. View some of our recent highlights on our website here.
Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Project Management and Information Technology
Industry
Law Practice
#J-18808-Ljbffr
Project Administrator employer: Freeths
Contact Detail:
Freeths Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarise yourself with Smartsheet, as it's a key tool for this role. Consider taking an online course or watching tutorials to understand its features and functionalities, which will help you stand out during the interview.
✨Tip Number 2
Brush up on your knowledge of RAG reporting and RAID log management. Being able to discuss these concepts confidently will demonstrate your understanding of project management processes and your readiness for the role.
✨Tip Number 3
Network with professionals in the legal IT sector or those who have experience in project administration. Engaging in conversations can provide insights into the role and may even lead to valuable referrals.
✨Tip Number 4
Prepare to discuss your experience in managing stakeholder relationships. Think of specific examples where you've successfully collaborated with different teams, as this is crucial for the Project Administrator position.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project administration and support. Emphasise your familiarity with project management tools like Smartsheet and any experience you have in a professional services environment.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific projects or initiatives that resonate with you and explain how your skills align with the responsibilities outlined in the job description.
Showcase Your Skills: Highlight your attention to detail and ability to synthesise information from multiple sources. Provide examples of how you've successfully managed stakeholder relationships and contributed to project success in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that your formatting is consistent and professional. A polished application reflects your attention to detail.
How to prepare for a job interview at Freeths
✨Know Your Project Management Tools
Familiarise yourself with Smartsheet and any other project management tools mentioned in the job description. Be prepared to discuss your experience with these tools and how you can leverage them to improve project tracking and reporting.
✨Demonstrate Your Administrative Skills
Highlight your previous administrative experience, especially in a project support role. Be ready to provide examples of how you've effectively managed documentation, maintained reports, and supported project teams in the past.
✨Showcase Your Stakeholder Management Abilities
Prepare to discuss how you've successfully collaborated with various stakeholders in previous roles. Emphasise your ability to synthesise information and communicate effectively, as this is crucial for the role.
✨Be Ready for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle inefficiencies or challenges in project management. Think of specific examples where you've identified issues and implemented improvements in processes.
