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For Companies At a Glance
- Tasks: Support legal teams with admin, finance, and file management tasks.
- Company: Join a diverse and inclusive firm that values your voice.
- Benefits: Flexible working, competitive salary, and opportunities for growth.
- Why this job: Make a real impact while developing your skills in a dynamic environment.
- Qualifications: Experience in office administration and proficiency in Microsoft Office.
- Other info: Be part of a supportive team that encourages learning and collaboration.
The predicted salary is between 28800 - 43200 £ per year.
About the Role
As an Executive Assistant you will provide administrative, financial and file management support for the respective legal practice area. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.
Key Responsibilities
- Liaising with admin and other staff at key client(s), being a first port of call for queries and resolving these or referring on as appropriate.
- Ensuring current knowledge and adherence to client specific protocols and processes.
- File opening and closing liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening.
- Production and circulation of regular update reports for client.
- Conflict searches: Processing and triaging conflict searches on new files for lawyer review.
- Creating and uploading information to client data rooms.
- Updating and maintaining files, ensuring post and documents are copied, scanned and printed as appropriate and are named and filed correctly in our case management system.
- Document production: audio typing and general document production (Word, Excel, PowerPoint).
- Entering data into the key dates system.
- Time recording if required for self or as a lawyer’s delegate.
- Processing room and taxi bookings as required, organising hand deliveries and courier requests.
- Assisting with the processing of bills and expense claims as required.
- Completing cheque requests, money in and money out requests.
- Proactively offer assistance wherever possible.
- Ensure compliance with firm wide/department policies and procedures including ensuring internal client data accuracy.
Your Skills And Qualifications
- Relevant office-based administration experience.
- Willingness to learn new systems (document management/case management) when applicable.
- Good knowledge of Microsoft Office.
- To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
- An effective team player.
- Good organisational skills and ability to manage own time effectively within a fast-paced environment, meet deadlines and remain calm under pressure.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Positive can-do attitude with the ability to learn new systems and processes and adapt to change.
- Excellent attention to detail.
- Customer service focused.
- Proactive, professional and flexible approach to work.
Become part of the team at Freeths. Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.
Executive Assistant - Trusts, Estates and Tax in Nottingham employer: Freeths
Contact Detail:
Freeths Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Trusts, Estates and Tax in Nottingham
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you show that you're not just a fit for the role, but also for the team!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various teams and clients. Role-play common scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our awesome team at Freeths.
We think you need these skills to ace Executive Assistant - Trusts, Estates and Tax in Nottingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your relevant office-based administration experience and any specific skills that match the job description, like document management or Microsoft Office proficiency.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you’re a great fit for the team. Mention your proactive approach and how you can contribute to providing exceptional service.
Showcase Your Organisational Skills: In your application, give examples of how you've managed your time effectively in fast-paced environments. This will demonstrate your ability to handle multiple tasks and meet deadlines, which is crucial for this role.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Freeths
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in the Trusts, Estates and Tax area. Familiarise yourself with the key tasks mentioned in the job description, like file management and client communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and stay calm under pressure, as these are crucial traits for an Executive Assistant.
✨Demonstrate Your Communication Style
Effective communication is key in this role. During the interview, practice clear and concise communication. You might be asked about how you handle queries or liaise with clients, so think of specific instances where you've provided exceptional service or resolved conflicts professionally.
✨Emphasise Your Proactive Attitude
The firm values a proactive approach, so be prepared to share examples of how you've taken initiative in previous roles. Whether it’s streamlining processes or anticipating needs before they arise, showing that you can go above and beyond will set you apart from other candidates.
