Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Corporate team with admin, finance, and file management tasks.
- Company: Join a fast-growing firm that values flexibility and respect.
- Benefits: Enjoy a supportive environment with opportunities for growth and development.
- Why this job: Be the go-to person for clients and make a real impact in a dynamic setting.
- Qualifications: Previous admin experience and strong Microsoft Office skills are essential.
- Other info: Join a diverse team that values communication and collaboration.
The predicted salary is between 28800 - 43200 £ per year.
As an Executive Assistant you will provide administrative, financial and file management support for the Corporate team in London which is fast growing. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone's voice is heard, and mutual respect is shown by all.
Responsibilities
- Liaising with admin and other staff at key client(s), being a first port of call for queries and resolving these or referring on as appropriate.
- Ensuring current knowledge and adherence to client specific protocols and processes.
- File opening and closing liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening.
- Production and circulation of regular update reports for client.
- Conflict searches: Processing and triaging conflict searches on new files for lawyer review.
- Creating and uploading information to client data rooms.
- Updating and maintaining files, ensuring post and documents are copied, scanned and printed as appropriate and are named and filed correctly in our case management system.
- Document production: audio typing and general document production (Word, Excel, PowerPoint).
- Entering data into the key dates system.
- Time recording if required for self or as a lawyer's delegate.
- Processing room, hotel and taxi bookings as required, organising hand deliveries and courier requests.
- Assisting with the processing of bills and expense claims as required.
- Completing cheque requests, money in and money out requests.
- Proactively offer assistance wherever possible.
- Ensure compliance with firm wide/department policies and procedures including ensuring internal client data accuracy.
Your Skills And Qualifications
- Relevant office-based administration experience.
- Good experience of document management/case management systems and a willingness to learn new systems when applicable.
- Good knowledge of Microsoft Office.
- To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
- An effective team player.
- Good organisational skills and ability to manage own time effectively within a fast-paced environment, meet deadlines and remain calm under pressure.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Positive can-do attitude with the ability to learn new systems and processes and adapt to change.
- Excellent attention to detail.
- Customer service focused.
- Proactive, professional and flexible approach to work.
Smart. Bold. Together. We Are Freeths.
Become part of the team at Freeths.
Executive Assistant - Corporate (London) employer: Freeths
Contact Detail:
Freeths Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Corporate (London)
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show them you’re not just a fit for the role, but also for their team. We want to see your personality shine through!
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you’ll come across. Remember, confidence is key!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows you’re genuinely interested in the position. Plus, it keeps you on their radar!
We think you need these skills to ace Executive Assistant - Corporate (London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your relevant office-based administration experience and any familiarity with document management systems. We want to see how you can bring value to our Corporate team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for us. Mention specific examples of how you've provided exceptional service in previous roles, as this aligns with our values.
Showcase Your Organisational Skills: In your application, emphasise your ability to manage time effectively and stay calm under pressure. We love candidates who can juggle multiple tasks while maintaining attention to detail, so share any relevant experiences that demonstrate these skills.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to explore more about our culture and values while you’re there!
How to prepare for a job interview at Freeths
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a corporate setting. Familiarise yourself with the specific tasks mentioned in the job description, like document management and client liaison. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage your time and stay organised in a fast-paced environment. Share specific examples from your past experiences where you successfully handled multiple tasks or tight deadlines. This will highlight your ability to thrive under pressure, which is crucial for this position.
✨Demonstrate Your Communication Skills
As an Executive Assistant, effective communication is key. Prepare to discuss how you've liaised with clients and colleagues in previous roles. You might even want to role-play a scenario where you handle a query or resolve an issue, showcasing your professionalism and customer service focus.
✨Be Proactive and Adaptable
The job requires a proactive approach and the ability to adapt to new systems and processes. Share examples of how you've taken initiative in past roles or adapted to changes quickly. This will show that you have the right mindset to fit into their dynamic team and contribute positively.
