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- Tasks: Support legal teams with admin, finance, and file management tasks.
- Company: Join Freeths, a diverse and inclusive law firm.
- Benefits: Flexible working, competitive salary, and a supportive team environment.
- Why this job: Make a real impact while developing your skills in a dynamic setting.
- Qualifications: Experience in office administration and proficiency in Microsoft Office.
- Other info: Great opportunity for career growth in a fast-paced legal environment.
The predicted salary is between 28800 - 43200 £ per year.
Executive Assistant (Trusts, Estates and Tax)
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Executive Assistant (Trusts, Estates and Tax)
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Join to apply for the Executive Assistant (Trusts, Estates and Tax) role at Freeths
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About The Role
As an Executive Assistant you will provide administrative, financial and file management support for the respective legal practise area. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.
About The Role
As an Executive Assistant you will provide administrative, financial and file management support for the respective legal practise area. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.
Key Responsibilities
- Liaising with admin and other staff at key client(s), being a first port of call for queries and resolving these or referring on as appropriate.
- Ensuring current knowledge and adherence to client specific protocols and processes.
- File opening and closing liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening.
- Production and circulation of regular update reports for client.
- Conflict searches: Processing and triaging conflict searches on new files for lawyer review.
- Creating and uploading information to client data rooms.
- Updating and maintaining files, ensuring post and documents are copied, scanned and printed as appropriate and are named and filed correctly in our case management system.
- Document production: audio typing and general document production (Word, Excel, PowerPoint).
- Entering data into the key dates system.
- Time recording if required for self or as a lawyer’s delegate.
- Processing room and taxi bookings as required, organising hand deliveries and courier requests.
- Assisting with the processing of bills and expense claims as required.
- Completing cheque requests, money in and money out requests.
- Proactively offer assistance wherever possible.
- Ensure compliance with firm wide/department policies and procedures including ensuring internal client data accuracy.
Your Skills And Qualifications
- Relevant office-based administration experience.
- Good experience of document management/case management systems and a willingness to learn new systems when applicable.
- Good knowledge of Microsoft Office.
- To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
- An effective team player.
- Good organisational skills and ability to manage own time effectively within a fast-paced environment, meet deadlines and remain calm under pressure.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Positive can-do attitude with the ability to learn new systems and processes and adapt to change.
- Excellent attention to detail.
- Customer service focused.
- Proactive, professional and flexible approach to work.
Smart. Bold. Together. We Are Freeths.
Become part of the team at Freeths.
View some of our recent highlights on our website here.
Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
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Job function
Administrative
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Industries
Law Practice
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Executive Assistant (Trusts, Estates and Tax) employer: Freeths
Contact Detail:
Freeths Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Trusts, Estates and Tax)
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Freeths and understanding their values. Be ready to discuss how your skills align with their focus on flexibility, teamwork, and exceptional service. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various teams and clients. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the Freeths team. Let’s get you that interview!
We think you need these skills to ace Executive Assistant (Trusts, Estates and Tax)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience in administration, document management, and client communication. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your proactive approach can benefit our team. Keep it professional but let your personality show through!
Showcase Your Organisational Skills: In your application, emphasise your organisational skills and ability to manage time effectively. We love candidates who can juggle multiple tasks while keeping everything on track, so share examples of how you've done this in the past.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to explore more about our culture and values while you’re at it!
How to prepare for a job interview at Freeths
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in the Trusts, Estates and Tax sector. Familiarise yourself with the key tasks mentioned in the job description, such as file management and document production. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritise your workload and maintain attention to detail, especially in a fast-paced environment.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and professionally. During the interview, be prepared to discuss how you handle client queries and liaise with different teams. Highlight any experience you have in providing exceptional customer service, as this will resonate well with the interviewers.
✨Demonstrate a Proactive Attitude
Employers love candidates who take initiative. Think of instances where you've gone above and beyond in your previous roles. Share these stories during your interview to illustrate your proactive approach. This will show that you're not just looking to fill a position but are eager to contribute positively to the team.
