Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support corporate and commercial teams with admin, finance, and file management tasks.
- Company: Dynamic firm that values flexibility and mutual respect among its employees.
- Benefits: Flexible working hours, supportive environment, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on exceptional customer service.
- Why this job: Join a collaborative team and make a real difference in client services.
- Qualifications: Experience in office administration and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
About the Role
As an Executive Assistant you will provide administrative, financial and file management support for the corporate and commercial services division. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.
Key Responsibilities
- Liaising with admin and other staff at key client(s), being a first port of call for queries and resolving these or referring on as appropriate.
- Ensuring current knowledge and adherence to client specific protocols and processes.
- File opening and closing liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening.
- Production and circulation of regular update reports for client.
- Conflict searches: Processing and triaging conflict searches on new files for lawyer review.
- Creating and uploading information to client data rooms.
- Updating and maintaining files, ensuring post and documents are copied, scanned and printed as appropriate and are named and filed correctly in our case management system.
- Document production: audio typing and general document production (Word, Excel, PowerPoint).
- Entering data into the key dates system.
- Time recording if required for self or as a lawyer’s delegate.
- Processing room and taxi bookings as required, organising hand deliveries and courier requests.
- Assisting with the processing of bills and expense claims as required.
- Completing cheque requests, money in and money out requests.
- Proactively offer assistance wherever possible.
- Ensure compliance with firm wide/department policies and procedures including ensuring internal client data accuracy.
Your Skills And Qualifications
- Relevant office-based administration experience.
- Good experience of document management/case management systems and a willingness to learn new systems when applicable.
- Good knowledge of Microsoft Office.
- To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
- An effective team player.
- Good organisational skills and ability to manage own time effectively within a fast‑paced environment, meet deadlines and remain calm under pressure.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Positive can‑do attitude with the ability to learn new systems and processes and adapt to change.
- Excellent attention to detail.
- Customer service focused.
- Proactive, professional and flexible approach to work.
Executive Assistant - Corporate & Commercial services employer: Freeths
Contact Detail:
Freeths Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Corporate & Commercial services
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you answer questions confidently and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various teams and clients. Role-play common scenarios with a friend to boost your confidence and ensure you can handle queries like a champ.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and showcase your skills. Plus, it shows you're serious about joining our team. Let's get you that job!
We think you need these skills to ace Executive Assistant - Corporate & Commercial services
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your relevant office-based administration experience and any specific skills that match the job description, like document management or Microsoft Office proficiency.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our corporate and commercial services division. Mention your proactive attitude and how you can contribute to our team.
Showcase Your Communication Skills: Since this role involves liaising with clients and internal teams, make sure to demonstrate your effective communication skills in your application. Use clear and professional language to reflect your ability to provide exceptional service.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Freeths
✨Know the Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in corporate and commercial services. Familiarise yourself with the key tasks mentioned in the job description, like file management and document production, so you can confidently discuss how your experience aligns with these requirements.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your ability to stay calm under pressure and meet deadlines, as these are crucial skills for this role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Your Communication Skills
As an Executive Assistant, you'll need to liaise with various teams and clients. Practice articulating your thoughts clearly and professionally. You might even want to prepare a few questions to ask the interviewer about their communication protocols, showing that you're proactive and engaged.
✨Emphasise Your Flexibility and Adaptability
This role requires a positive can-do attitude and the ability to adapt to changing circumstances. Be prepared to discuss times when you've successfully navigated change or learned new systems quickly. This will demonstrate that you're not just a fit for the role but also a great cultural match for the firm.