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For Companies At a Glance
- Tasks: Support our Employment, Pensions, and Immigration team with admin tasks across multiple offices.
- Company: Join Freeths, a forward-thinking legal firm embracing innovation and technology.
- Benefits: Enjoy flexible working options, a collaborative culture, and opportunities to learn new tech.
- Why this job: Be part of a dynamic team that values communication, collaboration, and continuous improvement.
- Qualifications: No specific experience required; just bring your initiative, attention to detail, and willingness to learn.
- Other info: Utilise AI tools like Microsoft Copilot to enhance your productivity and work experience.
About The Role
We are seeking a proactive and detail-oriented Administration Assistant to provide comprehensive administrative support to our dynamic Employment, Pensions, and Immigration team across four offices. This role is integral to ensuring the smooth operation of legal processes and client service delivery, and it offers the opportunity to work in a forward-thinking environment that embraces innovation and technology, including the use of AI tools such as Microsoft Copilot.
Key Responsibilities
- Provide administrative support across our Employment, Pensions, and Immigration team across multiple office locations, ensuring confidentiality and professionalism at all times,
- Respond to client and lawyer queries promptly and professionally, providing updates and managing expectations
- Manage initial client enquiries, file opening protocols, and compliance checks
- Handle incoming correspondence and emails, ensuring timely distribution and response
- Process, track, and manage legal documentation and workflows across all practice areas
- Record, monitor, and follow up on key deadlines and case milestones
- Retrieve and organise information from physical and digital files as required
- Prepare, format, and distribute legal documents, reports, and communications
- Schedule and coordinate appointments, meetings, seminars, and team events
- Support the preparation of Tribunal, court, and regulatory bundles
- Maintain accurate and up-to-date records and databases
- Assist with regular billing and financial administration in line with practice guidelines
- Utilise digital platforms and communication tools to ensure seamless workflow and collaboration
- Leverage AI tools such as Microsoft Copilot to enhance productivity, document drafting, and data management
- Contribute to continuous improvement initiatives and the adoption of new technologies
Person Specification
- Flexible, professional, and client-focused approach
- Strong communication skills with the ability to interact effectively at all levels internally and externally
- High level of initiative, accuracy, and discretion in handling sensitive information
- Excellent organisational and time management skills with the ability to prioritise and meet deadlines
- Methodical, detail-oriented, and committed to delivering high-quality work
- Confident working independently and collaboratively within a team
- Willingness to learn and adapt to new technologies and evolving business needs
Smart. Bold. Together. We Are Freeths.
Become part of the team at Freeths.
View some of our recent highlights on our website here.
Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team. #J-18808-Ljbffr
Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford employer: Freeths
Contact Detail:
Freeths Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford
✨Tip Number 1
Familiarise yourself with the specific legal processes related to Employment, Pensions, and Immigration. Understanding these areas will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Showcase your proficiency with digital tools, especially AI applications like Microsoft Copilot. Be prepared to discuss how you've used technology to enhance productivity in previous roles.
✨Tip Number 3
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or deadlines effectively. This is crucial for the role, as it involves handling various administrative responsibilities.
✨Tip Number 4
Demonstrate your communication skills by preparing to discuss scenarios where you've successfully interacted with clients or colleagues. Being able to convey your ability to manage expectations and provide updates is key.
We think you need these skills to ace Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and person specification. Tailor your application to highlight how your skills and experiences align with the requirements of the Administration Assistant position.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, skills, and achievements. Use bullet points for clarity and focus on your administrative skills, communication abilities, and any experience with legal documentation or client service.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight specific examples from your past experiences that demonstrate your proactive approach, attention to detail, and ability to manage multiple tasks effectively.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for the role.
How to prepare for a job interview at Freeths
✨Showcase Your Organisational Skills
As an Administration Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised projects or managed deadlines in the past.
✨Familiarise Yourself with AI Tools
Since the role involves leveraging AI tools like Microsoft Copilot, it’s a good idea to brush up on these technologies. Be ready to discuss how you’ve used similar tools to enhance productivity in previous roles.
✨Prepare for Client Interaction Scenarios
You’ll be responding to client and lawyer queries, so think about how you would handle various scenarios. Practice articulating your approach to managing client expectations and providing updates.
✨Demonstrate Your Attention to Detail
This role requires a high level of accuracy, especially when handling sensitive information. Bring examples that highlight your meticulous nature and how it has positively impacted your work.
