Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford
Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford

Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford

Oxford Full-Time 28800 - 43200 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Support our Employment, Pensions, and Immigration team with various administrative tasks across multiple offices.
  • Company: Join Freeths, a forward-thinking law firm embracing innovation and technology.
  • Benefits: Enjoy a full-time role with opportunities for growth and the use of AI tools like Microsoft Copilot.
  • Why this job: Be part of a diverse, inclusive team that values communication and collaboration in a dynamic environment.
  • Qualifications: No prior experience needed; just bring your strong communication skills and willingness to learn.
  • Other info: Flexible working options available; perfect for high school and college students looking to kickstart their careers.

The predicted salary is between 28800 - 43200 £ per year.

About The Role

We are seeking a proactive and detail-oriented Administration Assistant to provide comprehensive administrative support to our dynamic Employment, Pensions, and Immigration team across four offices. This role is integral to ensuring the smooth operation of legal processes and client service delivery, and it offers the opportunity to work in a forward-thinking environment that embraces innovation and technology, including the use of AI tools such as Microsoft Copilot.

Key Responsibilities

  • Provide administrative support across our Employment, Pensions, and Immigration team across multiple office locations, ensuring confidentiality and professionalism at all times,
  • Respond to client and lawyer queries promptly and professionally, providing updates and managing expectations
  • Manage initial client enquiries, file opening protocols, and compliance checks
  • Handle incoming correspondence and emails, ensuring timely distribution and response
  • Process, track, and manage legal documentation and workflows across all practice areas
  • Record, monitor, and follow up on key deadlines and case milestones
  • Retrieve and organise information from physical and digital files as required
  • Prepare, format, and distribute legal documents, reports, and communications
  • Schedule and coordinate appointments, meetings, seminars, and team events
  • Support the preparation of Tribunal, court, and regulatory bundles
  • Maintain accurate and up-to-date records and databases
  • Assist with regular billing and financial administration in line with practice guidelines
  • Utilise digital platforms and communication tools to ensure seamless workflow and collaboration
  • Leverage AI tools such as Microsoft Copilot to enhance productivity, document drafting, and data management
  • Contribute to continuous improvement initiatives and the adoption of new technologies

Person Specification

  • Flexible, professional, and client-focused approach
  • Strong communication skills with the ability to interact effectively at all levels internally and externally
  • High level of initiative, accuracy, and discretion in handling sensitive information
  • Excellent organisational and time management skills with the ability to prioritise and meet deadlines
  • Methodical, detail-oriented, and committed to delivering high-quality work
  • Confident working independently and collaboratively within a team
  • Willingness to learn and adapt to new technologies and evolving business needs

Smart. Bold. Together. We Are Freeths.

Become part of the team at Freeths.

View some of our recent highlights on our website here.

Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team. #J-18808-Ljbffr

Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford employer: Freeths

Freeths is an exceptional employer that fosters a collaborative and innovative work culture, making it an ideal place for an Administration Assistant in the Employment, Pensions, and Immigration team. With a commitment to employee growth, Freeths offers access to cutting-edge technology, including AI tools like Microsoft Copilot, and encourages continuous improvement initiatives. Located in vibrant cities such as Bristol, Milton Keynes, and Oxford, employees benefit from a supportive environment that values diversity and inclusivity, ensuring a rewarding career path.
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Contact Detail:

Freeths Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford

✨Tip Number 1

Familiarise yourself with the specific tools and technologies mentioned in the job description, such as Microsoft Copilot. Being able to demonstrate your proficiency with these tools during an interview can set you apart from other candidates.

✨Tip Number 2

Research Freeths and their Employment, Pensions, and Immigration team. Understanding their values, recent projects, and overall culture will help you tailor your conversation and show genuine interest in the role.

✨Tip Number 3

Prepare examples of how you've successfully managed multiple tasks or deadlines in previous roles. This will highlight your organisational skills and ability to thrive in a fast-paced environment, which is crucial for this position.

✨Tip Number 4

Network with current or former employees of Freeths on platforms like LinkedIn. They can provide valuable insights into the company culture and may even refer you internally, increasing your chances of landing an interview.

We think you need these skills to ace Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford

Strong Communication Skills
Attention to Detail
Organisational Skills
Time Management
Client Service Orientation
Confidentiality and Discretion
Proficiency in Microsoft Office Suite
Experience with Legal Documentation
Ability to Manage Multiple Tasks
Familiarity with Digital Platforms and Communication Tools
Adaptability to New Technologies
Problem-Solving Skills
Team Collaboration
Initiative and Proactivity

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administration Assistant role. Emphasise your organisational skills, attention to detail, and any experience with legal documentation or client communication.

Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for the Employment, Pensions, and Immigration team.

Highlight Technological Proficiency: Since the role involves using AI tools like Microsoft Copilot, be sure to mention any relevant experience you have with technology and digital platforms. This will demonstrate your ability to adapt to new tools and enhance productivity.

Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.

How to prepare for a job interview at Freeths

✨Show Your Proactive Nature

As the role requires a proactive approach, be prepared to discuss examples from your past where you took initiative. Highlight situations where you anticipated needs and acted on them without being prompted.

✨Demonstrate Attention to Detail

Given the importance of accuracy in handling sensitive information, share specific instances where your attention to detail made a difference. This could include managing documents or ensuring compliance with protocols.

✨Familiarise Yourself with AI Tools

Since the role involves using AI tools like Microsoft Copilot, it’s beneficial to have a basic understanding of these technologies. Mention any experience you have with similar tools and express your willingness to learn more.

✨Prepare for Client Interaction Scenarios

The position involves responding to client queries, so think about how you would handle various scenarios. Be ready to role-play or discuss how you would manage expectations and provide updates professionally.

Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford
Freeths

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  • Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford

    Oxford
    Full-Time
    28800 - 43200 £ / year (est.)

    Application deadline: 2027-08-10

  • F

    Freeths

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