At a Glance
- Tasks: Support our Employment, Pensions, and Immigration team with various administrative tasks across multiple locations.
- Company: Join Freeths, a forward-thinking legal firm embracing innovation and technology.
- Benefits: Enjoy a dynamic work environment, flexible hours, and opportunities to use cutting-edge AI tools.
- Why this job: Be part of a diverse team that values collaboration, communication, and continuous improvement.
- Qualifications: Looking for proactive individuals with strong communication skills and attention to detail.
- Other info: Opportunity to learn and adapt to new technologies in a supportive setting.
The predicted salary is between 28800 - 43200 £ per year.
About The Role
We are seeking a proactive and detail-oriented Administration Assistant to provide comprehensive administrative support to our dynamic Employment, Pensions, and Immigration team across four offices. This role is integral to ensuring the smooth operation of legal processes and client service delivery, and it offers the opportunity to work in a forward-thinking environment that embraces innovation and technology, including the use of AI tools such as Microsoft Copilot.
Key Responsibilities
- Provide administrative support across our Employment, Pensions, and Immigration team across multiple office locations, ensuring confidentiality and professionalism at all times,
- Respond to client and lawyer queries promptly and professionally, providing updates and managing expectations
- Manage initial client enquiries, file opening protocols, and compliance checks
- Handle incoming correspondence and emails, ensuring timely distribution and response
- Process, track, and manage legal documentation and workflows across all practice areas
- Record, monitor, and follow up on key deadlines and case milestones
- Retrieve and organise information from physical and digital files as required
- Prepare, format, and distribute legal documents, reports, and communications
- Schedule and coordinate appointments, meetings, seminars, and team events
- Support the preparation of Tribunal, court, and regulatory bundles
- Maintain accurate and up-to-date records and databases
- Assist with regular billing and financial administration in line with practice guidelines
- Utilise digital platforms and communication tools to ensure seamless workflow and collaboration
- Leverage AI tools such as Microsoft Copilot to enhance productivity, document drafting, and data management
- Contribute to continuous improvement initiatives and the adoption of new technologies
Person Specification
- Flexible, professional, and client-focused approach
- Strong communication skills with the ability to interact effectively at all levels internally and externally
- High level of initiative, accuracy, and discretion in handling sensitive information
- Excellent organisational and time management skills with the ability to prioritise and meet deadlines
- Methodical, detail-oriented, and committed to delivering high-quality work
- Confident working independently and collaboratively within a team
- Willingness to learn and adapt to new technologies and evolving business needs
Smart. Bold. Together. We Are Freeths.
Become part of the team at Freeths.
View some of our recent highlights on our website here.
Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team. #J-18808-Ljbffr
Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford employer: Freeths
Contact Detail:
Freeths Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford
✨Tip Number 1
Familiarise yourself with the specific legal processes related to Employment, Pensions, and Immigration. Understanding these areas will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Showcase your proficiency with digital tools, especially AI applications like Microsoft Copilot. Be prepared to discuss how you've used technology to enhance productivity in previous roles.
✨Tip Number 3
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or deadlines effectively. This is crucial for the role, as it involves handling various administrative responsibilities.
✨Tip Number 4
Demonstrate your communication skills by preparing to discuss how you've handled client queries or collaborated with team members in the past. Effective communication is key in this position.
We think you need these skills to ace Administration Assistant – Employment, Pensions & Immigration - Bristol, Milton Keynes or Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administration Assistant role. Emphasise your organisational skills, attention to detail, and any experience with legal documentation or client service.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for the Employment, Pensions, and Immigration team.
Highlight Technological Proficiency: Since the role involves using AI tools like Microsoft Copilot, be sure to mention any relevant experience you have with technology and digital platforms. This will demonstrate your ability to adapt and thrive in a forward-thinking environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Freeths
✨Showcase Your Organisational Skills
As an Administration Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised projects or managed deadlines in the past.
✨Familiarise Yourself with AI Tools
Since the role involves leveraging AI tools like Microsoft Copilot, make sure you understand how these technologies work. Mention any experience you have with similar tools during the interview to show you're tech-savvy.
✨Prepare for Client Interaction Scenarios
You'll be responding to client and lawyer queries, so think about how you would handle various situations. Practice articulating your approach to managing expectations and providing updates clearly and professionally.
✨Emphasise Your Attention to Detail
This role requires a high level of accuracy, especially when handling sensitive information. Be ready to discuss specific instances where your attention to detail made a significant difference in your work.