At a Glance
- Tasks: Support corporate teams with admin, finance, and file management tasks.
- Company: Join Freeths, a dynamic firm that values collaboration and respect.
- Benefits: Enjoy competitive rewards, recognition, and a flexible work environment.
- Other info: Fast-paced environment with opportunities for personal growth and development.
- Why this job: Be part of a team that celebrates success and values your contributions.
- Qualifications: Experience in office administration and strong Microsoft Office skills.
The predicted salary is between 30000 - 40000 £ per year.
As an Executive Assistant you will provide administrative, financial and file management support for corporate and commercial services division. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.
Key Responsibilities- Liaising with admin and other staff at key client(s), being a first port of call for queries and resolving these or referring on as appropriate.
- Ensuring current knowledge and adherence to client specific protocols and processes.
- File opening and closing liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening.
- Production and circulation of regular update reports for client.
- Conflict searches: Processing and triaging conflict searches on new files for lawyer review.
- Creating and uploading information to client data rooms.
- Updating and maintaining files, ensuring post and documents are copied, scanned and printed as appropriate and are named and filed correctly in our case management system.
- Document production: audio typing and general document production (Word, Excel, PowerPoint).
- Entering data into the key dates system.
- Time recording if required for self or as a lawyer’s delegate.
- Processing room and taxi bookings as required, organising hand deliveries and courier requests.
- Assisting with the processing of bills and expense claims as required.
- Completing cheque requests, money in and money out requests.
- Proactively offer assistance wherever possible.
- Ensure compliance with firm wide/department policies and procedures including ensuring internal client data accuracy.
- Relevant office-based administration experience.
- Good experience of document management/case management systems and a willingness to learn new systems when applicable.
- Good knowledge of Microsoft Office.
- To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
- An effective team player.
- Good organisational skills and ability to manage own time effectively within a fast-paced environment, meet deadlines and remain calm under pressure.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Positive can-do attitude with the ability to learn new systems and processes and adapt to change.
- Excellent attention to detail.
- Customer service focused.
- Proactive, professional and flexible approach to work.
Executive Assistant - Corporate & Commercial services in Oxford employer: Freeths LLP
Freeths is an exceptional employer that values flexibility, collaboration, and mutual respect within its dynamic work environment in Oxford. As an Executive Assistant, you will benefit from a culture that celebrates success and recognises hard work through outstanding rewards and employee recognition programmes, while also having ample opportunities for professional growth and development. Join us to be part of a team that prioritises exceptional service and fosters a supportive atmosphere for all employees.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Corporate & Commercial services in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your responses to common interview questions. We all get nervous, but being prepared can help you stay calm and confident when it’s your turn to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant - Corporate & Commercial services in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience in administration, document management, and client communication. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Corporate & Commercial services team. Share specific examples of your past experiences that align with the key responsibilities mentioned in the job description.
Showcase Your Attention to Detail:As an Executive Assistant, attention to detail is crucial. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work professionally!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Freeths!
How to prepare for a job interview at Freeths LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in Corporate & Commercial services. Familiarise yourself with the key tasks mentioned in the job description, like file management and document production. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss how you manage your time and stay organised in a fast-paced environment. Share specific examples of how you've successfully handled multiple tasks or projects simultaneously. This will highlight your ability to remain calm under pressure and meet deadlines, which is crucial for this role.
✨Demonstrate Your Communication Skills
As an Executive Assistant, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and professionally. You might even want to prepare a few scenarios where you've effectively communicated with clients or team members to resolve issues. This will showcase your exceptional service focus and professionalism.
✨Emphasise Your Proactive Attitude
Employers love candidates who take initiative. Be ready to discuss times when you've proactively offered assistance or improved processes in your previous roles. This will reflect your positive can-do attitude and willingness to adapt to new systems and challenges, making you a valuable asset to their team.
