At a Glance
- Tasks: Create and manage high-quality legal documents while ensuring brand consistency.
- Company: Join Freeths, a dynamic firm with a collaborative and inclusive culture.
- Benefits: Enjoy competitive pay, flexible working options, and opportunities for professional growth.
- Other info: Be part of a diverse team that values communication and collaboration.
- Why this job: Make an impact by supporting legal teams and enhancing operational efficiency.
- Qualifications: Experience in document production and strong Microsoft Word skills are essential.
The predicted salary is between 30000 - 40000 € per year.
The Digital Document Services Executive is a key member of the team responsible for delivering high-quality, efficient, and consistent digital document services across the firm. This role focuses on ensuring all firm documents adhere to brand standards, managing dictation services, and providing essential document production support to legal teams, contributing to the firm's professional image and operational efficiency.
Key Accountabilities:
- Document Formatting, Production & Management: Format, edit, and produce a wide range of legal and business documents (e.g., agreements, reports, presentations, correspondence) to the firm's "Freeths style" and brand guidelines. Ensure accuracy, consistency, and professional presentation of all documents, including complex layouts, tables, charts, and graphics. Perform document conversions, clean-ups, and troubleshooting of formatting issues. Managing documents within iManage, including saving versions, handling iManage links, and version control.
- Dictation Services Management: Manage and process dictations received from legal professionals, ensuring accurate and timely transcription into final documents. Utilise dictation software and systems efficiently, adhering to service level agreements for turnaround times. Proofread and quality check transcribed documents for grammar, spelling, punctuation, and adherence to firm style.
- Quality Control & Adherence to Standards: Conduct thorough quality checks on all outgoing documents to ensure they meet the firm's high standards for accuracy, presentation, and compliance. Adhere to all firm policies and procedures related to document management, data security, and confidentiality. Apply firm metadata management protocols when working with externally sourced documents, ensuring residual third-party metadata is stripped before circulation or filing.
- Process Efficiency & Technology Utilisation: Utilise firm-standard software and tools (e.g., advanced Microsoft Word features, document management systems, ServiceNow) effectively to streamline document production workflows. Actively participate in the adoption of new technologies and processes aimed at enhancing efficiency and service delivery within digital document services. Provide feedback and suggestions for process improvements to the Lead, Digital Document Services.
- Collaboration & Communication: Communicate effectively with colleagues to clarify instructions, manage expectations, and provide updates on document requests. Collaborate with other team members within Digital Document Services and other Legal Administrative Services teams to ensure seamless service delivery and workload management.
Skills and Experience:
- Proven experience in a document production, formatting, or administrative support role, preferably within a legal or professional services environment.
- Advanced proficiency in Microsoft Word, including styles, templates, tables, and complex document formatting.
- Experience with dictation systems and transcription services is highly desirable.
- Exceptional attention to detail and a commitment to producing accurate, high-quality work.
- Strong organisational skills with the ability to manage multiple tasks, prioritise effectively, and meet deadlines in a fast-paced environment.
- Excellent communication skills, both written and verbal, with a professional and client-focused approach.
- Ability to work both independently and as part of a collaborative team.
- Familiarity with legal terminology and document types is an advantage.
- Experience with document management systems and/or ServiceNow is a plus.
Key Relationships:
- Lead, Digital Document Services (Direct Manager)
- Partners and lawyers
- Digital Document Services team members
- Other Legal Administrative Services teams
Performance Measures:
- Accuracy and quality of formatted documents and transcribed dictations.
- Timeliness and adherence to turnaround times for document requests.
- User satisfaction with digital document services.
- Adherence to firm style guides and brand standards.
- Efficiency in task completion and utilisation of firm systems.
Smart. Bold. Together. We Are Freeths. Become part of the team at Freeths. Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.
Digital Document Services Executive - Any Office Location in Nottingham employer: Freeths LLP
Freeths is an exceptional employer that values collaboration, innovation, and professional growth. With a commitment to maintaining high standards in document services, employees benefit from a supportive work culture that encourages skill development and the use of cutting-edge technology. Located across various offices, Freeths offers a dynamic environment where team members can thrive while contributing to the firm's reputation for excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Digital Document Services Executive - Any Office Location in Nottingham
✨Tip Number 1
Network like a pro! Reach out to current employees at Freeths on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by practising common questions related to document services. Think about how your skills in formatting and managing documents can shine in real scenarios. We want to see your expertise in action!
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with Microsoft Word and any document management systems you've used. Highlighting your ability to adapt to new technologies will impress us.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can keep you top of mind. Plus, it shows us you’re genuinely keen on joining our team.
We think you need these skills to ace Digital Document Services Executive - Any Office Location in Nottingham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in document production and formatting. We want to see how your skills align with our needs, so don’t hold back on showcasing your relevant achievements!
Show Off Your Tech Skills:Since this role involves using advanced Microsoft Word features and document management systems, let us know about your proficiency in these areas. Mention any specific tools or software you’ve used that relate to the job description.
Attention to Detail is Key:We’re all about high-quality work, so make sure your application is free from typos and errors. This is your chance to demonstrate your commitment to accuracy and professionalism right from the start!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, you can check out more about our team and culture while you’re there!
How to prepare for a job interview at Freeths LLP
✨Know Your Documents
Familiarise yourself with the types of legal and business documents you'll be working on. Brush up on formatting styles, especially the 'Freeths style', so you can confidently discuss how you would ensure adherence to brand standards during the interview.
✨Showcase Your Tech Skills
Be prepared to talk about your experience with Microsoft Word and any document management systems you've used. Highlight specific features you’re proficient in, like styles and templates, and how they can enhance document production efficiency.
✨Communicate Clearly
Since effective communication is key in this role, practice articulating your thoughts clearly. Think of examples where you’ve successfully collaborated with colleagues or managed expectations, as this will demonstrate your ability to work well within a team.
✨Attention to Detail Matters
Prepare to discuss how you ensure accuracy and quality in your work. Bring examples of how you've conducted quality checks on documents in the past, and be ready to explain your process for proofreading and adhering to style guides.
