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- Tasks: Provide top-notch admin support and manage travel for our international teams.
- Company: Join Freeths, a dynamic professional services firm with a collaborative spirit.
- Benefits: Enjoy competitive rewards, recognition for your hard work, and a supportive team environment.
- Why this job: Be part of a global operations team and make a real impact in a fast-paced setting.
- Qualifications: Previous experience as an executive assistant and strong organisational skills are essential.
- Other info: Great opportunities for career growth and development await you!
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised and detail orientated Executive Assistant to join our International Operations team. This is an excellent opportunity for someone with strong organisational skills and an interest in supporting global operations within a professional services environment.
Key Responsibilities:- Deliver high-level administrative and operational support to the International Operations Team
- Arrange and manage all travel requirements for the international teams, including flights, accommodation, visas and associated logistics
- Manage multi-stakeholder calendars, schedule client appointments, and coordinate meetings for international teams across time zones
- Support data entry, validation, and reporting activities to ensure accuracy and integrity of operational data
- Collate, organise and maintain information from multiple sources to support internal reporting and compliance
- Maintain and update internal systems and databases, ensuring timely, accurate and consistent data input
- Prepare and format documents, presentations, and reports for internal and external stakeholders
- Liaise with internal departments to gather required data and documentation
- Track deadlines, monitor progress and proactively follow up on outstanding actions to ensure timely completion of tasks
- Assist in the preparation of materials for internal communications, including intranet updates and briefing notes
- Build and maintain strong relationships with key stakeholders across the firm
- Previous experience in an executive assistant role (professional services experience desirable)
- Strong organisational skills with high attention to detail and accuracy
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and comfortable working with data
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and prioritise effectively in a fast-paced environment
- Self-motivated with a proactive approach to problem-solving
Executive Assistant in London employer: Freeths LLP
Contact Detail:
Freeths LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Tailor your answers to show how you fit in with their vibe. We want to see your personality shine through!
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. The more comfortable you are, the better you'll perform. Remember, confidence is key!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant experience in professional services. We want to see how you can support our International Operations team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed multiple tasks or supported teams in the past. We love a good story!
Show Off Your Tech Skills: Since proficiency in Microsoft Office Suite is key, make sure to mention your experience with Excel, Word, and PowerPoint. If you've worked with data before, let us know how you ensured accuracy and integrity in your work!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing applications come directly from interested candidates like you!
How to prepare for a job interview at Freeths LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing calendars and arranging travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your strong organisational skills and attention to detail, which are crucial for this role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle pressure. Think about potential challenges an Executive Assistant might face, such as scheduling conflicts or last-minute changes, and prepare your responses. This will show that you're proactive and can think on your feet.
✨Build Rapport with Interviewers
Remember, building relationships is key in this role. During the interview, engage with your interviewers by asking insightful questions about their experiences and the team dynamics. This not only demonstrates your interpersonal skills but also shows that you're keen on fostering strong relationships within the company.