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- Tasks: Support legal teams with admin, finance, and file management tasks.
- Company: Join Freeths, a dynamic firm that values collaboration and respect.
- Benefits: Enjoy competitive rewards, recognition, and a flexible work environment.
- Why this job: Be part of a team that celebrates success and values your contributions.
- Qualifications: Experience in office administration and proficiency in Microsoft Office required.
- Other info: Fast-paced environment with opportunities for personal growth and development.
The predicted salary is between 36000 - 60000 £ per year.
As an Executive Assistant you will provide administrative, financial and file management support for the respective legal practise area. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.
Key Responsibilities- Liaising with admin and other staff at key client(s), being a first port of call for queries and resolving these or referring on as appropriate.
- Ensuring current knowledge and adherence to client specific protocols and processes.
- File opening and closing liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening.
- Production and circulation of regular update reports for client.
- Conflict searches: Processing and triaging conflict searches on new files for lawyer review.
- Creating and uploading information to client data rooms.
- Updating and maintaining files, ensuring post and documents are copied, scanned and printed as appropriate and are named and filed correctly in our case management system.
- Document production: audio typing and general document production (Word, Excel, PowerPoint).
- Entering data into the key dates system.
- Time recording if required for self or as a lawyer’s delegate.
- Processing room, hotel and taxi bookings as required, organising hand deliveries and courier requests.
- Assisting with the processing of bills and expense claims as required.
- Completing cheque requests, money in and money out requests.
- Proactively offer assistance wherever possible.
- Ensure compliance with firm wide/department policies and procedures including ensuring internal client data accuracy.
- Relevant office-based administration experience.
- Good experience of document management/case management systems and a willingness to learn new systems when applicable.
- Good knowledge of Microsoft Office.
- To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
- An effective team player.
- Good organisational skills and ability to manage own time effectively within a fast-paced environment, meet deadlines and remain calm under pressure.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Positive can-do attitude with the ability to learn new systems and processes and adapt to change.
- Excellent attention to detail.
- Customer service focused.
- Proactive, professional and flexible approach to work.
Executive Assistant employer: Freeths LLP
Contact Detail:
Freeths LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend doing mock interviews with friends or using online resources to boost your confidence and nail that first impression.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s a simple gesture that keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing that Executive Assistant role. We prioritise direct applications, so make sure you showcase your skills and experience there!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience and skills that match the job description, like document management and communication skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that align with the responsibilities listed in the job description. We love a good story!
Show Off Your Attention to Detail: As an Executive Assistant, attention to detail is key. Make sure your application is free from typos and errors. A polished application shows us you take pride in your work and understand the importance of accuracy.
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s straightforward and ensures your application goes directly to our recruitment team. Plus, we love seeing candidates who follow our process!
How to prepare for a job interview at Freeths LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with the key tasks mentioned in the job description, like document management and client liaison. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss how you manage your time and stay organised in a fast-paced environment. Share specific examples of how you've handled multiple tasks or tight deadlines in previous roles. This will highlight your ability to remain calm under pressure, which is crucial for this position.
✨Demonstrate Your Communication Skills
As an Executive Assistant, effective communication is key. Be ready to provide examples of how you've successfully liaised with clients or team members in the past. Emphasise your customer service focus and your ability to maintain professionalism, even in challenging situations.
✨Be Proactive and Flexible
Employers love candidates who take initiative. During the interview, share instances where you've proactively offered assistance or adapted to changes in your work environment. This will show that you have a positive can-do attitude and are willing to go the extra mile for the team.