Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide administrative support and manage files for legal teams in a dynamic environment.
- Company: Join Freeths, a forward-thinking firm that values collaboration and respect.
- Benefits: Enjoy competitive rewards, recognition for your hard work, and flexible working options.
- Why this job: Be part of a team that celebrates success and offers excellent career growth opportunities.
- Qualifications: Relevant admin experience, strong communication skills, and proficiency in Microsoft Office.
- Other info: Fast-paced role with a focus on customer service and attention to detail.
The predicted salary is between 36000 - 60000 £ per year.
As an Executive Assistant you will provide administrative, financial and file management support for the respective legal practice area. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.
Key Responsibilities- Liaising with admin and other staff at key client(s), being a first port of call for queries and resolving these or referring on as appropriate.
- Ensuring current knowledge and adherence to client specific protocols and processes.
- File opening and closing liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening.
- Production and circulation of regular update reports for client.
- Conflict searches: Processing and triaging conflict searches on new files for lawyer review.
- Creating and uploading information to client data rooms.
- Updating and maintaining files, ensuring post and documents are copied, scanned and printed as appropriate and are named and filed correctly in our case management system.
- Document production: audio typing and general document production (Word, Excel, PowerPoint).
- Entering data into the key dates system.
- Time recording if required for self or as a lawyer’s delegate.
- Processing room and taxi bookings as required, organising hand deliveries and courier requests.
- Assisting with the processing of bills and expense claims as required.
- Completing cheque requests, money in and money out requests.
- Proactively offer assistance wherever possible.
- Ensure compliance with firm wide/department policies and procedures including ensuring internal client data accuracy.
- Relevant office-based administration experience.
- Willingness to learn new systems (document management/case management) when applicable.
- Good knowledge of Microsoft Office.
- To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
- An effective team player.
- Good organisational skills and ability to manage own time effectively within a fast-paced environment, meet deadlines and remain calm under pressure.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Positive can-do attitude with the ability to learn new systems and processes and adapt to change.
- Excellent attention to detail.
- Customer service focused.
- Proactive, professional and flexible approach to work.
Executive Assistant - Trusts, Estates and Tax in Birmingham employer: Freeths LLP
Contact Detail:
Freeths LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Trusts, Estates and Tax in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. It’s a simple gesture that reflects your professionalism.
✨Tip Number 4
Apply through our website for the best chance at landing that Executive Assistant role. We love seeing applications come directly from motivated candidates who are eager to join our team!
We think you need these skills to ace Executive Assistant - Trusts, Estates and Tax in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience in administration, file management, and client communication. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of how you've excelled in similar roles and how you can contribute to our success.
Showcase Your Organisational Skills: As an Executive Assistant, organisation is key! In your application, mention any tools or methods you use to stay organised and manage your time effectively. We love a proactive approach!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing applications come directly from interested candidates like you!
How to prepare for a job interview at Freeths LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in the Trusts, Estates and Tax sector. Familiarise yourself with the key tasks mentioned in the job description, like file management and client communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage your time and stay organised in a fast-paced environment. Share specific examples from your past experiences where you successfully handled multiple tasks or tight deadlines. This will highlight your ability to thrive under pressure, which is crucial for this position.
✨Demonstrate Your Communication Skills
As an Executive Assistant, effective communication is key. Prepare to give examples of how you've liaised with clients or team members in previous roles. Practice articulating your thoughts clearly and professionally, as this will reflect your ability to represent the firm well and provide exceptional service.
✨Emphasise Your Attention to Detail
Attention to detail is vital in this role, especially when it comes to document production and compliance. Be prepared to discuss how you ensure accuracy in your work. You might even want to mention any tools or methods you use to double-check your work, as this will reassure the interviewers of your conscientious approach.
