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- Tasks: Support the planning team with administrative tasks and streamline processes.
- Company: Join Freeths, a dynamic firm that values collaboration and innovation.
- Benefits: Enjoy competitive rewards, flexible working, and recognition for your hard work.
- Why this job: Be part of a growing team and make a real impact in a supportive environment.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office are essential.
- Other info: Great career growth opportunities in a vibrant workplace.
The predicted salary is between 24000 - 36000 £ per year.
To provide effective and efficient administrative support to the planning team in Birmingham and as part of the National Planning team. The team is in ‘growth’ mode and this is an exciting opportunity to support a developing team, with a clear mandate to design and improve the team’s administrative systems. A desire to implement systems and streamline processes is essential. The successful candidate will be adaptable, highly organised and proactive.
We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.
Key Responsibilities- Respond to clients and lawyers and provide updates to them
- Process and distribute documents effectively, including typing and formatting
- Plan and schedule appointments, conferences, and meetings
- Provide administrative support including copying and scanning
- Maintain accurate records
- Interim billing of files working to the practice guidelines
- Manage fee earner’s diaries, scheduling and managing meetings and appointments
- Creating an effective and efficient system for the filing of client emails, documents and matters
- Make travel arrangements/hotel bookings
- Arrange team meetings, ensuring collation and distribution of agendas and meeting papers in advance
- Take minutes of meetings
- Record and submit Partner’s expenses
- Opening new files (including dealing effectively with compliance requirements), closing files and archiving
- Handle sensitive information with the utmost discretion and maintain confidentiality at all times
- Any other reasonable secretarial/administrative task that is required including dealing with dictation for the Partner
- Flexible and professional approach
- Ability to communicate at all levels of the business both internally and externally
- Be able to use your own initiative with a high level of accuracy
- Be able to prioritise and work to deadlines
- Excellent skills of working with Word, Adobe, Excel and Powerpoint
- Ideally, working knowledge of law firm accounts, case management and compliance systems
- Working knowledge of databases
- Methodical and detail-focussed
- Be able to work as part of a team
Administration Assistant in Birmingham employer: Freeths LLP
Contact Detail:
Freeths LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Birmingham
✨Tip Number 1
Get to know the company culture! Before your interview, check out Freeths' website and social media. Understanding their values and recent highlights can help you connect better during your chat.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your skills and experiences.
✨Tip Number 3
Show off your organisational skills! Bring a notepad to jot down important points during the interview. It shows you're proactive and ready to take notes on how you can contribute to the team.
✨Tip Number 4
Follow up after your interview! A quick thank-you email reiterating your interest in the role can set you apart from other candidates. Plus, it shows you’re keen and professional!
We think you need these skills to ace Administration Assistant in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight your organisational skills and any experience you have with administrative systems. We want to see how you can bring value to our growing team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your proactive approach and adaptability, as these are key traits we’re looking for.
Showcase Relevant Skills: Don’t forget to showcase your skills in Word, Excel, and other relevant software. If you have experience with law firm accounts or compliance systems, make that known! We love detail-oriented candidates who can hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for the best chance of success. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. Let’s get started on this journey together!
How to prepare for a job interview at Freeths LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like managing diaries, processing documents, and maintaining records. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since the role requires a high level of organisation, prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific systems or processes you've implemented to streamline operations, as this aligns perfectly with what they’re looking for.
✨Communicate Effectively
Practice your communication skills before the interview. You’ll need to interact with clients and colleagues at all levels, so be prepared to showcase your ability to convey information clearly and professionally. Consider role-playing common scenarios to boost your confidence.
✨Demonstrate Flexibility and Proactivity
The company values adaptability, so think of instances where you've had to adjust quickly to changing circumstances. Highlight your proactive approach to problem-solving and how you take the initiative to improve processes, which is crucial for supporting a growing team.
