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For Companies At a Glance
- Tasks: Support our Employment, Pensions, and Immigration team with various administrative tasks across multiple locations.
- Company: Join Freeths, a forward-thinking firm embracing innovation and technology in legal services.
- Benefits: Enjoy a dynamic work environment, opportunities for growth, and the use of cutting-edge AI tools.
- Why this job: Be part of a diverse team that values collaboration, communication, and continuous improvement.
- Qualifications: No specific experience required; just bring your initiative, attention to detail, and willingness to learn.
- Other info: Flexible working options available, perfect for students balancing studies and work.
The predicted salary is between 28800 - 43200 £ per year.
Administration Assistant – Employment, Pensions & Immigration
About the Role
We are seeking a proactive and detail-oriented Administration Assistant to provide comprehensive administrative support to our Employment, Pensions, and Immigration team across four offices. This role is essential for ensuring smooth legal processes and excellent client service, and it offers the opportunity to work in a forward-thinking environment that embraces innovation and technology, including AI tools such as Microsoft Copilot.
Key Responsibilities
- Provide administrative support across our Employment, Pensions, and Immigration team at multiple locations, maintaining confidentiality and professionalism.
- Respond promptly to client and lawyer queries, providing updates and managing expectations.
- Manage initial client enquiries, file opening protocols, and compliance checks.
- Handle incoming correspondence and emails, ensuring timely responses.
- Process, track, and manage legal documentation and workflows.
- Record, monitor, and follow up on deadlines and case milestones.
- Retrieve and organise information from physical and digital files.
- Prepare, format, and distribute legal documents, reports, and communications.
- Schedule and coordinate appointments, meetings, and events.
- Assist with preparing Tribunal, court, and regulatory bundles.
- Maintain accurate records and databases.
- Support billing and financial administration in line with practice guidelines.
- Utilise digital platforms and communication tools for seamless workflow.
- Leverage AI tools such as Microsoft Copilot to improve productivity and document drafting.
- Contribute to continuous improvement and the adoption of new technologies.
Person Specification
- Flexible, professional, and client-focused approach.
- Strong communication skills for effective interaction internally and externally.
- High level of initiative, accuracy, and discretion handling sensitive information.
- Excellent organisational and time management skills.
- Methodical, detail-oriented, and committed to high-quality work.
- Ability to work independently and collaboratively.
Willingness to learn and adapt to new technologies.
Smart. Bold. Together. We Are Freeths.
Join our team at Freeths.
Discover our recent highlights on our website here.
If you are someone who cares deeply, communicates openly, and collaborates effectively, we would love to hear from you and welcome you to our diverse, inclusive team.
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Administration Assistant – Employment, Pensions & Immigration employer: Freeths LLP
Contact Detail:
Freeths LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant – Employment, Pensions & Immigration
✨Tip Number 1
Familiarise yourself with the specific tools and technologies mentioned in the job description, especially AI tools like Microsoft Copilot. Demonstrating your knowledge and ability to use these tools can set you apart during the interview.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This will highlight your ability to handle the diverse responsibilities of the role effectively.
✨Tip Number 3
Research the Employment, Pensions, and Immigration sectors to understand current trends and challenges. Being knowledgeable about the field will allow you to engage in meaningful conversations during interviews.
✨Tip Number 4
Prepare to discuss your approach to client service and communication. Think of specific instances where you've successfully managed client expectations or resolved queries, as this is crucial for the role.
We think you need these skills to ace Administration Assistant – Employment, Pensions & Immigration
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administration Assistant role. Emphasise your organisational skills, attention to detail, and any experience with legal documentation or client communication.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for supporting the Employment, Pensions, and Immigration team.
Highlight Technological Proficiency: Since the role involves using AI tools like Microsoft Copilot, be sure to mention any relevant experience you have with digital platforms and technology. This will demonstrate your ability to adapt and improve productivity in the workplace.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Freeths LLP
✨Showcase Your Organisational Skills
As an Administration Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised projects or managed deadlines in the past.
✨Familiarise Yourself with AI Tools
Since the role involves leveraging AI tools like Microsoft Copilot, make sure you understand how these tools work. Mention any experience you have with similar technologies during the interview to show you're tech-savvy.
✨Prepare for Client Interaction Scenarios
You'll be responding to client and lawyer queries, so think about how you would handle various scenarios. Practice articulating your approach to managing expectations and providing updates clearly and professionally.
✨Emphasise Your Attention to Detail
This role requires a high level of accuracy, especially when handling sensitive information. Be ready to discuss specific instances where your attention to detail made a difference in your previous roles.
