Project Coordinator in London

About Us Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.

Summary The Project Coordinator works closely with producers, project managers and technical production managers to provide project and administration support. This role is eligible to work a hybrid schedule, generally requiring work in-office one day a week (typically Wednesdays) at our London location.

Essential Duties & Responsibilities

• Assists members of the Production Team with tenders, pitches and live projects, as required
• Contributes to brainstorming discussions
• Manages web-based communication tools on live projects, as required
• Assists the production team with requirements such as: meetings / trips (flights, trains, taxis, accommodation etc), meeting minutes, preparation of agendas / post event reports
• Joins project weekly team and client meetings
• Monitors services & activities to ensure they are within budget
• Creates production budgets and timelines associated with assigned proposals. Monitors costs and resource allocation to ensure they are within budget
• Research, source and manage suppliers and ensure contractors and suppliers have been vetted and approved through Freeman policies and procedures prior to them being engaged
• Maintain consistent and thorough communication with all levels of employees, contractors, suppliers, and Freeman divisions
• Maintain confidential and sensitive information and files, correspondence and records
• Performs other duties as assigned
• Budget support / PO raising and issuing
• General project support

Education & Experience

• 1+ yr event agency experience in a similar role
• Proficient in Office Suite (Excel, Word, PowerPoint, Outlook)
• UK National or relevant permissions to work in the UK
• Exhibits an outgoing, upbeat personality, enjoys working as part of a team, and is efficient, considerate, and organized, with a keen eye for details
• Travel Requirements Travel up to 25%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.