At a Glance
- Tasks: Support project teams with administration, budgeting, and communication for exciting live projects.
- Company: Join Sparks, a leading global brand experience agency recognised for creativity and innovation.
- Benefits: Enjoy medical, dental, vision insurance, retirement plans, and generous paid time off.
- Other info: Hybrid work model with one day in the London office, fostering a collaborative environment.
- Why this job: Be part of a dynamic team creating award-winning experiences that connect brands and audiences.
- Qualifications: 1+ year in event coordination, proficient in Office Suite, and a team player with attention to detail.
The Project Coordinator works closely with producers, project managers and technical production managers to provide project and administration support. This role is eligible to work a hybrid schedule, generally requiring work in-office one day a week (typically Wednesdays) at our London location.
- Assists members of the Production Team with tenders, pitches and live projects, as required.
- Contributes to brainstorming discussions.
- Manages web-based communication tools on live projects, as required.
- Assists the production team with requirements such as: meetings / trips (flights, trains, taxis, accommodation etc), meeting minutes, preparation of agendas / post event reports.
- Joins project weekly team and client meetings.
- Monitors services & activities to ensure they are within budget.
- Creates production budgets and timelines associated with assigned proposals.
- Monitors costs and resource allocation to ensure they are within budget.
- Research, source and manage suppliers and ensure contractors and suppliers have been vetted and approved through Freeman policies and procedures prior to them being engaged.
- Maintain consistent and thorough communication with all levels of employees, contractors, suppliers, and Freeman divisions.
- Maintain confidential and sensitive information and files, correspondence and records.
- Performs other duties as assigned.
- Budget support / PO raising and issuing.
- General project support.
1+ yr event agency experience in a similar role. Proficient in Office Suite (Excel, Word, PowerPoint, Outlook). UK National or relevant permissions to work in the UK. Exhibits an outgoing, upbeat personality, enjoys working as part of a team, and is efficient, considerate, and organized, with a keen eye for details.
Project Coordinator in City of Westminster employer: Freeman
The Freeman Company is an exceptional employer, offering a dynamic work culture that fosters creativity and collaboration in the heart of London. With a strong focus on employee growth, you will have access to numerous professional development opportunities while working on high-profile global events that make a significant impact. The hybrid work model ensures a balanced approach to work-life integration, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator in City of Westminster
✨Tip Number 1: Get Involved in Consulting Case Competitions
Look for case competitions hosted by universities and consulting firms. They’re a fab way to showcase your problem-solving skills and meet industry players. Plus, winning one can seriously boost your CV, which we know is key when applying for roles like Project Coordinator at Freeman!
✨Tip Number 2: Leverage Alumni Networks
Tap into your university’s alumni network; many consultants love to help out new talent. Reach out to alumni who are working in management consulting, they might have insider knowledge about openings at firms like Freeman or be willing to refer you for that Project Coordinator position!
✨Tip Number 3: Attend Industry Events and Conferences
Keep an eye on management consulting events, workshops, or panels. These are prime opportunities to network with top professionals and get your name out there. You might even bump into someone from Freeman who’s on the lookout for their next Project Coordinator star!
✨Tip Number 4: Polish Your Consulting Skills Online
Engage with online platforms that offer consulting simulations or courses. Prove your chops by completing relevant projects — this not only beefs up your experience but also gives you concrete examples to chat about during interviews for that full-time Project Coordinator role at Freeman!
We think you need these skills to ace Project Coordinator in City of Westminster
Some tips for your application 🫡
Show Your Problem-Solving Skills:In management consulting, it's all about problem-solving—so make sure your CV highlights your analytical and critical thinking skills. Include examples from your studies or previous roles where you tackled complex issues or came up with innovative solutions. Quantify your achievements whenever possible to demonstrate your impact!
Tailor Your Cover Letter:Your cover letter is your chance to explain why you're a perfect fit for the consulting world. Focus on your motivation for joining the industry and how your skills align with the requirements of the role at Freeman. Remember to mention any relevant coursework or projects that showcase your understanding of strategic frameworks or business models!
Highlight Team Experience:Consultants often work in teams, so it's vital to showcase your collaborative skills. Include experiences where you've worked effectively with others, whether in academic group projects or internships. Discuss your role in the team and how you helped achieve common goals, demonstrating you can thrive in a consultancy environment.
Professionalise Your Online Presence:Make sure your LinkedIn and any other professional profiles are up to date, reflecting your career aspirations in management consulting. Connect with industry professionals and follow relevant groups—show you’re serious about entering this field. Applying through our website is a great way to get noticed, so showcase your personality and enthusiasm there!
How to prepare for a job interview at Freeman
✨Master the Case Study Game
In management consulting, case study interviews are all the rage. Make sure to practice structuring your thoughts and analysing data on the fly. Use resources like example case studies to get comfortable with frameworks and solutions. Remember, it’s not just about getting the right answer but showcasing your thought process, so talk us through your reasoning!
✨Know Your Numbers
Be prepared for some numerical and analytical questions. Brush up on your mental math and be ready to interpret data from charts or graphs. We might throw some business scenarios at you that require a quick turnaround on numerical analysis, so practice these skills to feel confident and swift!
✨Show Your Leadership Flair
As this is a full-time role, we want to see your potential as a seasoned consultant. Be ready to discuss experiences where you've led a project or a team. Think about times you've influenced decisions or navigated challenges—this is your chance to show how you can thrive in a fast-paced, collaborative environment.
✨Be a Cultural Fit
We’re not just looking for brains; we want to see if you vibe with our company culture at Freeman. Prepare to share how your values align with ours. Have a think about what makes a great team environment for you and how you can contribute to that. A good cultural fit goes a long way in management consulting!
