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- Tasks: Provide essential support in finance and operations, managing donations and grants.
- Company: Join a charity dedicated to making a difference in the community.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Why this job: Be part of a mission-driven team and make a real impact.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Exciting role with diverse tasks and a supportive work environment.
The predicted salary is between 24500 - 34300 £ per year.
Overview:
- Full-time position: 12-month contract; 35 hours per week
- Location: Bristol, UK (Hybrid)
- Language: English
- Salary: £24,500 per year
- Applications closing: 3rd October
Job Description
The Finance and Operations Assistant will provide essential administrative and operational support across the Finance and Grants team. This is a varied role requiring excellent attention to detail, strong organisational skills, and the ability to manage competing priorities.
Responsibilities
Finance Support
- Count and reconcile all cash donations, preparing receipts and ensuring timely banking.
- Work with the Junior Finance Officer to ensure banking is carried out regularly and that cash held remains within insured limits.
- Prepare and submit weekly and monthly Lottery reports for both internal monitoring and Gambling Commission compliance.
- Issue receipt books and maintain an up-to-date receipt book log.
- Manage stationery orders and oversee the receipt of goods.
Grant Administration
- Manage the Grants and Payments inboxes, responding to and allocating queries in a timely and professional manner.
- Monitor the Grants phone line, dealing with queries and escalating where necessary.
- Log incoming applications onto spreadsheets, ensuring accurate records are maintained.
- Set up grant application and payment folders, ensuring all relevant documentation is stored correctly.
- Support approvals administration including saving emails, generating GA numbers, and drafting approval emails and letters.
- Support the Grants Officer to upload new grant commitments onto Exchequer.
- Support the Grants Officer to write off grant commitments in Exchequer when required and update associated working folders.
- Order grant-related items on the charity credit card as required.
Operations Support
- Support the Director of Finance and Operations with a range of operational and administrative tasks.
- Administer all-staff training on the organisation’s e-learning platform, ensuring compliance records are up to date.
- Support with HR data input and maintaining accurate employee records.
- Assist with other ad-hoc operational tasks, including compliance and other project related support.
Role Requirements
Essential:
- Strong organisational skills with the ability to prioritise and manage different tasks.
- High level of accuracy and attention to detail.
- Confident communicator, able to deal with queries by phone and email in a professional manner.
- Good IT skills, including Microsoft Office (Excel, Word, Outlook).
- Ability to work flexibly across different functions and as part of a team.
- Desirable
- Experience working with finance or grant management systems.
- Previous experience in a finance, grants, or operations support role.
- A genuine interest in the work of our charity and enthusiasm for supporting our mission.
How to apply?
Please send your CV and a covering letter outlining how you meet the job description and why you would love to join the BWHC Team to Caroline.McHale@bwhospitalscharity.org.uk.
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Finance and Operations Assistant employer: Freelancingforgood
Contact Detail:
Freelancingforgood Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance and Operations Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the finance and operations field, especially those who work at charities. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the charity's mission and values. Show us that you’re not just looking for any job, but that you genuinely care about what we do and how you can contribute.
✨Tip Number 3
Practice your communication skills! Since this role involves dealing with queries via phone and email, being clear and confident will set you apart. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the BWHC Team!
We think you need these skills to ace Finance and Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Finance and Operations Assistant role. Highlight relevant experience, especially in finance or grants management, and showcase your organisational skills. We want to see how you fit into our mission!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with our needs. Be genuine and let your enthusiasm for our charity come through.
Showcase Attention to Detail: Since this role requires a high level of accuracy, make sure your application is free from typos and errors. Double-check everything before hitting send. We appreciate candidates who take pride in their work!
Apply Through Our Website: While you can send your application via email, we encourage you to apply through our website if possible. It helps us keep track of applications better and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Freelancingforgood
✨Know Your Numbers
As a Finance and Operations Assistant, you'll be dealing with cash donations and reports. Brush up on basic financial concepts and be ready to discuss how you would handle cash reconciliation or prepare reports. This shows your understanding of the role and your attention to detail.
✨Organisational Skills on Display
Prepare examples that highlight your organisational skills. Think about times when you managed multiple tasks or prioritised effectively. Be ready to explain how you keep track of details, especially in a busy environment like finance and grants.
✨Communicate Confidently
Since the role involves responding to queries via phone and email, practice articulating your thoughts clearly. You might even want to role-play common scenarios with a friend to build your confidence in handling professional communications.
✨Show Your Passion for the Cause
Research the charity's mission and values. Be prepared to express why you're interested in supporting their work. Showing genuine enthusiasm can set you apart from other candidates and demonstrate that you're a good cultural fit.
