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- Tasks: Coordinate logistics and operations for the Vegan and Animal Rights Conference, ensuring a seamless experience.
- Company: Join the leading UK animal advocacy movement and make a difference.
- Benefits: Remote work, competitive pay, and travel costs covered for Manchester prep.
- Why this job: Be at the heart of an impactful event that champions animal rights.
- Qualifications: Experience in event coordination and strong organisational skills required.
- Other info: Dynamic role with opportunities to enhance your project management skills.
The Vegan and Animal Rights Conference (VARC) is looking for a Conference Coordinator.
Overview:
- Freelance contract: 3 days a week (24 – 30 hours per week)
- Language: English
- Location: Remote in the UK; must be available to work full-time and in-person in Manchester for 1–2 weeks immediately before VARC 2026
- Salary: £13.50 per hour
- Applications closing: until filled
Job Description
The Vegan and Animal Rights Conference (VARC) is the home of the UK animal advocacy movement. Our annual gathering brings together hundreds of campaigners, organisations, researchers, and funders to strengthen the fight for animal liberation.
Following two successful conferences, VARC 2026 will expand to three days and launch two brand-new programmes — Movement Builders Day and the Leaders Day Series — designed to supercharge collaboration, leadership, and strategy across the UK movement.
We are seeking a Conference Coordinator to lead on the operational delivery of VARC. You’ll oversee logistics, registration, and day-to-day operations, ensuring everything runs seamlessly for our 450+ attendees, partners, and speakers.
This role will be at the heart of our delivery team, working closely with the Executive Director and Programme Lead to make sure our flagship conference — and our new programmes — are delivered to the highest standard.
Please note: The successful candidate must be available to work full-time and in-person in Manchester for 1–2 weeks immediately before VARC 2026. Travel and accommodation costs will be covered if required.
Responsibilities
Conference Logistics & Operations
- Lead on coordination with venue, catering, AV, and suppliers.
- Manage travel grants.
- Oversee production of conference materials (badges, signage, schedules, etc.).
- Plan and deliver on-site operations, including volunteer coordination and room set-up.
- Maintain clear timelines and schedules to ensure everything is delivered on time.
- Manage conference exhibitors and ensure smooth set-up, support, and breakdown.
Registration & Delegate Experience
- Manage our delegate registration system (Whova/Stripe).
- Track ticket sales and produce regular reports.
- Respond to attendee queries with clarity and care.
- Ensure accessibility and dietary requirements are fully met.
Exhibitor & Sponsor Support
- Coordinate exhibitor bookings, contracts, and logistics.
- Manage sponsor deliverables (branding, benefits, hospitality).
- Act as point of contact for exhibitors and sponsors pre-event and on-site.
On-Site Operations
- Coordinate volunteers, temporary staff, or stewards.
- Manage registration desks and check-in processes.
- Troubleshoot issues and keep the event running smoothly.
- Act as liaison between venue, suppliers, and organisers.
Operations & Administration
- Maintain accurate filing and record systems.
- Support sponsorship admin, invoicing, and expense tracking.
- Draft and maintain operational procedures, policies, and briefing documents.
- Ensure compliance with GDPR and organisational policies.
Programme & Speaker Support
- Assist with scheduling and session logistics.
- Support speaker communications and manage AV/presentation requirements.
- Ensure programme timings run to schedule on the day.
Role Requirements
We’re looking for:
- Proven experience coordinating conferences, events, or large-scale projects.
- Strong organisational and project-management skills.
- Confidence managing suppliers, logistics, and budgets.
- Excellent communication skills, both written and verbal.
- Digital confidence (CRM, ticketing platforms, spreadsheets).
- Calm under pressure and proactive in problem-solving.
How to apply?
To apply for this role, please fill in the application form.
Tagged as: Animal Welfare
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Conference Coordinator employer: Freelancingforgood
Contact Detail:
Freelancingforgood Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference Coordinator
✨Tip Number 1
Network like a pro! Reach out to folks in the animal rights and conference organising circles. Attend related events, join online forums, and connect with people on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event coordination experiences. Include photos, testimonials, and any metrics that highlight your success. This will give potential employers a clear picture of what you can bring to the table.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to pop up. Reach out directly to organisations like VARC and express your interest in working with them. A well-crafted email can go a long way in making a memorable impression.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application. Plus, it shows you’re genuinely interested in being part of our team. Don’t miss out on the chance to be at the heart of the animal advocacy movement!
We think you need these skills to ace Conference Coordinator
Some tips for your application 🫡
Show Your Passion: When writing your application, let your enthusiasm for animal rights and advocacy shine through. We want to see that you genuinely care about the cause and are excited about the opportunity to contribute to VARC.
Tailor Your Experience: Make sure to highlight any relevant experience you have in coordinating events or managing logistics. We’re looking for specific examples that demonstrate your organisational skills and ability to handle large-scale projects.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see why you’d be a great fit for the role.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. We can’t wait to hear from you!
How to prepare for a job interview at Freelancingforgood
✨Know the Conference Inside Out
Before your interview, make sure you’re well-versed in the Vegan and Animal Rights Conference's mission and past events. Familiarise yourself with their new programmes like Movement Builders Day and the Leaders Day Series. This shows genuine interest and helps you align your experience with their goals.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've successfully coordinated events or projects in the past. Highlight your ability to manage logistics, timelines, and budgets. Use the STAR method (Situation, Task, Action, Result) to structure your responses for clarity.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your ability to handle challenges on the day of the event. Think of a time when something went wrong at an event you managed and how you resolved it. This will demonstrate your calmness under pressure and proactive problem-solving skills.
✨Engage with Questions
At the end of the interview, have a few thoughtful questions prepared about the role or the conference itself. This not only shows your enthusiasm but also gives you insight into the team dynamics and expectations. Ask about their vision for VARC 2026 and how you can contribute to its success.
