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For Companies At a Glance
- Tasks: Manage RFQs and lead generation while ensuring smooth communication.
- Company: Join a dynamic team in the oil and gas sector.
- Benefits: Flexible hours, remote work, and valuable experience in a growing industry.
- Why this job: Perfect for detail-oriented individuals looking to make an impact from anywhere.
- Qualifications: Strong written English, Excel skills, and a knack for organisation.
- Other info: Contract role with potential for growth and learning opportunities.
The predicted salary is between 1300 - 1600 £ per month.
RFQ Management (Primary Function)
- Monitor RFQ inbox
- Log all RFQs in tracking sheet/CRM
- Assign reference numbers
- Send professional acknowledgment emails
- Identify missing information and request clarification
- Track submission deadlines
- Follow up internally to ensure quotes go out
- Maintain clean RFQ records
Lead Generation (Secondary Function)
- Research oil & gas, energy, industrial companies
- Identify procurement managers / technical buyers
- Build structured lead lists
- Verify emails (no generic scraping)
- Maintain CRM hygiene
- Track outreach status
Mandatory Skills Required:
- Detail-oriented
- Process-driven
- Excellent written English
- Strong Microsoft Excel skills
- Comfortable following SOPs
- Reliable internet connection
- Ability to work independently
Candidate must be in a location that overlaps with the UK/Europe time zones. Contract duration of 3 to 6 months.
Mandatory skills: Virtual Assistance, Personal Administration, Email Communication, Communications, Data Entry, Microsoft Office, ChatGPT
Virtual Personal Assistant employer: FreelanceJobs
Contact Detail:
FreelanceJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Virtual Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, join relevant groups on social media, and don’t be shy about asking for informational interviews. You never know who might have a lead on your next gig!
✨Tip Number 2
Polish your online presence! Make sure your LinkedIn profile is up-to-date and reflects your skills as a Virtual Personal Assistant. Engage with content related to RFQ management and lead generation to show you’re in the know.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by role-playing common questions related to RFQ management and lead generation. The more comfortable you are, the better you’ll perform when it counts.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities that match your skills. Plus, applying directly can sometimes give you an edge over other candidates. Don’t miss out!
We think you need these skills to ace Virtual Personal Assistant
Some tips for your application 🫡
Show Off Your Detail Orientation: When you're writing your application, make sure to highlight your attention to detail. Mention specific examples where you've successfully managed tasks that required precision, like tracking RFQs or maintaining records.
Nail the Professional Tone: Since you'll be sending professional acknowledgment emails, it's crucial to demonstrate your excellent written English in your application. Keep your language clear and concise, and avoid any informal slang.
Excel at Excel: We know strong Microsoft Excel skills are a must, so don’t forget to mention your experience with it. If you’ve created tracking sheets or managed data, share those experiences to show you’re up for the task!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at FreelanceJobs
✨Know Your RFQs
Make sure you understand the RFQ process inside and out. Familiarise yourself with how to monitor inboxes, log RFQs, and send professional acknowledgment emails. Being able to discuss these tasks confidently will show that you're detail-oriented and process-driven.
✨Show Off Your Excel Skills
Since strong Microsoft Excel skills are a must, brush up on your abilities before the interview. Be ready to discuss how you've used Excel in past roles, whether it's for tracking data or maintaining records. Maybe even prepare a quick example of how you would organise an RFQ tracking sheet.
✨Demonstrate Your Communication Skills
Excellent written English is crucial for this role, so practice articulating your thoughts clearly. Prepare to showcase your email communication style and how you handle requests for clarification. You might even want to draft a sample acknowledgment email to demonstrate your professionalism.
✨Research the Industry
Since lead generation involves researching companies in the oil & gas and energy sectors, do your homework! Know some key players in the industry and be prepared to discuss how you would identify procurement managers and build structured lead lists. This shows initiative and a genuine interest in the role.
