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- Tasks: Streamline operations, manage tasks, and coordinate team efforts in a dynamic virtual environment.
- Company: Fast-growing company seeking an organised Virtual Operations Manager.
- Benefits: Flexible hours, competitive pay, and potential for full-time growth.
- Why this job: Be the backbone of our team and help us scale efficiently.
- Qualifications: Experience in virtual assistance or project management, strong communication skills.
- Other info: Join a supportive team and make a real impact on our operations.
The predicted salary is between 10 - 16 £ per hour.
We are a fast-growing company looking for a highly organized, proactive, and reliable Virtual Operations Manager to help streamline our daily operations and team coordination. You will act as the key person to keep our team on track, reduce the need for the founder to micromanage, and ensure smooth execution of tasks.
Key Responsibilities:
- Run our daily morning leadership/check-in meeting minutes via Zoom or Google Meet – set the agenda the day before, facilitate the call, take notes, and follow up on action items.
- Manage and delegate tasks in ClickUp – monitor dashboards, assign tasks, chase updates, and ensure nothing falls through the cracks.
- Track progress on key projects and provide short daily/weekly summary reports to the founder.
- Help build and maintain standard operating procedures (SOPs) for recurring processes.
- Coordinate between team members, flag blockers early, and escalate only when truly needed.
- Occasionally handle light executive admin tasks (calendar management, email filtering, research, etc.).
Requirements:
- Proven experience as a Virtual Assistant, Operations Coordinator, Project Manager, or similar role.
- Strong familiarity with ClickUp (or willingness to master it quickly – we will provide access and guidance).
- Excellent English communication skills (written and verbal).
- Extremely organized, systematic, and detail-oriented.
- Self-starter who takes ownership – you spot what needs doing and do it without constant direction.
- Reliable internet, quiet workspace, and availability for a morning check-in (we're flexible on time zone, but ideally overlap with US mornings).
- Ability to work independently and proactively drive results.
Nice to Have:
- Experience running stand-up or daily team meetings.
- Familiarity with tools like Google Workspace, Slack, Zoom, Asana, or Trello.
- Experience supporting startups or working with remote teams.
Rate: $5–$20/hour depending on experience and performance (paid via Upwork).
Hours: Flexible – starting at 20–30 hours/week with potential to grow to full-time for the right person.
To Apply:
- Please submit a cover letter that includes: Why you're a great fit for this role.
- A brief description of a system or process you've used to stay organized and keep a team on track.
- Your experience with ClickUp or similar project management tools.
- Your availability and preferred working hours.
Top applicants will be invited to a short paid test task and interview. Looking forward to finding someone who can truly own this role and help us scale efficiently.
Contract duration of more than 6 months with 40 hours per week.
Mandatory skills: Communications, Administrative Support, Virtual Assistance, Email Communication, Project Management, Business Operations, Real Estate.
Virtual Operations Manager employer: FreelanceJobs
Contact Detail:
FreelanceJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Virtual Operations Manager
✨Tip Number 1
Get your networking game on! Reach out to people in your industry, join relevant groups on social media, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for those interviews like a pro! Research the company, understand their values, and think about how your skills as a Virtual Operations Manager can help them thrive. We want you to shine and show them why you’re the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. We can’t stress enough how important it is to articulate your experience and how you can streamline operations effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect directly with us!
We think you need these skills to ace Virtual Operations Manager
Some tips for your application 🫡
Nail Your Cover Letter: Your cover letter is your chance to shine! Make sure to highlight why you're the perfect fit for the Virtual Operations Manager role. Share specific examples of how you've kept teams organised and on track in the past.
Show Off Your Organisational Skills: We want to see how you stay organised! Include a brief description of a system or process you've used that helped you manage tasks effectively. This will show us that you can handle the responsibilities of the role.
Familiarity with ClickUp is Key: If you've got experience with ClickUp, shout about it! If not, let us know how quickly you can get up to speed with new tools. We love self-starters who are eager to learn and adapt!
Be Clear About Your Availability: We’re flexible, but we need to know when you can work! Clearly state your availability and preferred working hours in your application. This helps us understand how you’ll fit into our team’s schedule.
How to prepare for a job interview at FreelanceJobs
✨Master the Tools
Make sure you’re familiar with ClickUp and any other tools mentioned in the job description. If you haven’t used them before, take some time to explore their features. Being able to demonstrate your knowledge of these tools during the interview will show that you’re proactive and ready to hit the ground running.
✨Show Your Organisational Skills
Prepare examples of how you've kept teams organised in the past. Think about specific systems or processes you've implemented that helped streamline operations. This will highlight your ability to manage tasks effectively and keep everything on track, which is crucial for this role.
✨Communicate Clearly
Since excellent communication skills are a must, practice articulating your thoughts clearly and concisely. During the interview, be prepared to discuss how you’ve facilitated meetings or communicated with team members in previous roles. This will demonstrate your capability to coordinate effectively.
✨Be Proactive and Take Ownership
The company is looking for someone who can spot what needs doing without constant direction. Prepare to share instances where you took initiative in your previous roles. This could be anything from identifying a problem and proposing a solution to taking charge of a project. Show them you’re a self-starter!
