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For Companies At a Glance
- Tasks: Support a professional speaker with operations, marketing, and admin tasks in a dynamic environment.
- Company: Join a thriving coaching business focused on empowering professional women.
- Benefits: Flexible remote work, part-time hours, and the chance to grow your skills.
- Why this job: Be part of an inspiring mission while honing your organisational and marketing skills.
- Qualifications: Strong communication, attention to detail, and a proactive mindset are essential.
- Other info: Ideal for those looking to gain experience in a supportive, innovative setting.
The predicted salary is between 13 - 16 £ per hour.
I'm a professional speaker and leadership and communication coach who works with professional women through coaching, workshops, speaking and group programs. I'm looking for a reliable, proactive Virtual Assistant to support both day-to-day operations and marketing execution as my business continues to grow.
This role is ideal for someone who enjoys bringing order to moving pieces, communicates clearly and understands how online businesses actually run. Success in this role looks like projects moving without me having to follow up and systems staying clean, current and organized.
What You'll Support
- Operations + Admin
- Email inbox support and scheduling assistance
- Managing Calendly links and bookings
- Creating and sending invoices
- Managing contracts and basic client admin
- Creating and managing Google Forms for onboarding, feedback, and surveys
- Keeping systems organized and up to date
- Email + Marketing
- Formatting, scheduling, and sending a weekly email newsletter
- Supporting email automations and sequences
- Uploading and managing content inside Kit (ConvertKit)
- Light proofreading and quality checks
- Website + Content
- Updating website and blog content
- Making small edits in Showit and WordPress
- Ensuring links, formatting, and pages are clean and current
- Group Coaching + Workshop Support
- Scheduling and managing Zoom workshops and group sessions
- Providing light tech support during live workshops (as needed)
- Assisting with basic production needs (links, recordings, replays)
- Uploading materials and resources
- Sending participant communications
- Social Media Support
- Scheduling LinkedIn posts
- Formatting content and ensuring links and visuals are correct
- Coordinating newsletter and social content
Tools You'll Need to Be Comfortable With
- Canva
- Kit (ConvertKit)
- ThriveCart
- Showit and/or WordPress
- Calendly
- Google Forms
- Zoom
You don't need to be an expert in all of these, but you should be confident learning quickly and troubleshooting when needed.
Critical Skills (Non-Negotiable)
- Clear, proactive English communication
- Strong attention to detail
- Ability to follow systems and check your own work
- Reliable, consistent, and responsive
- Comfortable working independently once trained
Strongly Desired (Nice to Have)
- Sales or marketing mindset
- Understanding of online business models
- Ability to anticipate needs and suggest improvements
- Experience supporting coaches, consultants, or educators
- Light video editing skills (for trimming recordings, basic captions, or simple edits)
Time + Location
- Approximately 20 hours per month to start
- Open to U.S. or non-U.S. based applicants
- Flexible schedule, with agreed-upon response expectations (Typical response expectation is one business day unless otherwise agreed.)
How to Apply
- A brief overview of your experience
- Tools you've worked with that match this role and experience level (beginner, moderate, expert)
- An example of how you stay organized or proactive in client work
- Bonus: Share one way you've helped a client improve their systems, marketing or workflow
Contract duration of 3 to 6 months, with 30 hours per week.
Mandatory skills: Communications, Virtual Assistance, Administrative Support, Email Communication, Social Media Marketing, Presentations, Content Writing, Light Project Management, Calendar Management, Email
Virtual Assistant for Professional Speaker employer: FreelanceJobs
Contact Detail:
FreelanceJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Virtual Assistant for Professional Speaker
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, join relevant groups, and connect with professionals on LinkedIn. We can’t stress enough how important it is to build relationships; you never know who might have a lead on your dream job!
✨Tip Number 2
Show off your skills! Create a portfolio or a personal website that highlights your experience and showcases your work. This is especially useful for roles like a Virtual Assistant where demonstrating your organisational skills and tech-savviness can really set you apart.
✨Tip Number 3
Be proactive in your follow-ups! After applying, don’t just sit back and wait. Send a friendly email to check in on your application status. It shows your enthusiasm and keeps you on their radar, which is exactly what we want!
✨Tip Number 4
Apply through our website! We’ve made it super easy for you to submit your application directly. Plus, it helps us keep track of all applicants better, so you’ll be in good hands. Don’t miss out on this opportunity!
We think you need these skills to ace Virtual Assistant for Professional Speaker
Some tips for your application 🫡
Show Off Your Experience: When you're applying, make sure to give us a brief overview of your experience. Highlight any relevant roles you've had and the tools you've used that match what we're looking for. This is your chance to shine!
Be Specific About Tools: We want to know which tools you’re comfortable with! List out the ones you’ve worked with that relate to this role, and don’t forget to mention your experience level with each. It helps us understand how quickly you can get up to speed.
Organisational Skills Matter: Share an example of how you stay organised or proactive in your client work. We love seeing how you manage tasks and keep everything running smoothly, so don’t hold back on the details!
Make It Personal: Finally, if you have a story about how you’ve helped a client improve their systems, marketing, or workflow, we’d love to hear it! It shows us your problem-solving skills and how you think on your feet. Remember to apply through our website!
How to prepare for a job interview at FreelanceJobs
✨Know the Tools Inside Out
Familiarise yourself with the tools mentioned in the job description, like Canva, ConvertKit, and Google Forms. Being able to discuss your experience with these platforms will show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples of how you've kept projects organised in the past. Whether it's managing schedules or keeping client communications clear, having specific instances ready will demonstrate your proactive nature.
✨Communicate Clearly and Confidently
Since clear communication is a must for this role, practice articulating your thoughts succinctly. You might even want to prepare a few questions about the role to showcase your interest and understanding.
✨Anticipate Needs and Suggest Improvements
Think about ways you could improve existing systems or processes. During the interview, share any ideas you have on streamlining operations or enhancing marketing efforts, as this will highlight your initiative and forward-thinking mindset.
