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For Companies At a Glance
- Tasks: Streamline operations and enhance efficiency across various business functions.
- Company: Join a dynamic team focused on optimising workflows and improving systems.
- Benefits: Flexible hours, remote work, and a supportive environment for growth.
- Why this job: Make a real impact by improving processes and collaborating with diverse teams.
- Qualifications: Experience in administrative support, customer service, and project coordination.
- Other info: Contract role with potential for long-term career development.
The predicted salary is between 36000 - 60000 £ per year.
We are excited to begin seeking a proactive Operations & Systems Administrative Lead to streamline our business operations. The ideal candidate will have experience in optimizing workflows, managing systems, and improving efficiency across various functions. You will collaborate with teams, company officers, and clientele to implement best practices and support organizational goals. Strong analytical skills and a detail-oriented approach are essential for this role.
Required skills set includes:
- Comfortable and friendly phone interactions with customers/sales people about available inventory
- Invoicing
- Accounts Receivables: Following up and reminding customers for late/approaching due payments
- Project coordination
- SOP enforcement
- Document storage
- Client retention and follow up from samples/headers
- SharePoint hygiene
If you have a passion for operations and a track record for being organized with successful project coordination, we would love to hear from you. Hours to work at least 4 days a week from 8:30 am - 3:30 pm PST. Reliable level of internet, electricity, and antivirus is required. PC/memory level must have swift computing power.
Applicants must share a loom recording describing their past experience, roles and responsibilities. Contract duration of more than 6 months with 40 hours per week.
Mandatory skills: Administrative Support, Communications, Data Entry, Customer Service, Email Communication, Invoicing, Accounts Receivable, Phone Communication, Microsoft Excel, Asana, Microsoft SharePoint Development, Microsoft Windows, Business with 1-9 Employees.
Operations & Systems Administrative Lead Needed employer: FreelanceJobs
Contact Detail:
FreelanceJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Systems Administrative Lead Needed
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Don’t underestimate the power of a good follow-up! After an interview or a networking event, drop a quick thank-you email. It shows you’re keen and keeps you fresh in their minds. Plus, we love a bit of initiative!
✨Tip Number 3
Show off your skills with a loom recording! This is your chance to shine and demonstrate how your experience aligns with the role. We want to see your personality and how you tackle challenges in real-time.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always on the lookout for proactive candidates who are ready to make an impact in operations and systems.
We think you need these skills to ace Operations & Systems Administrative Lead Needed
Some tips for your application 🫡
Show Off Your Experience: When you’re writing your application, make sure to highlight your past experiences that relate to the role. We want to see how you've optimised workflows and managed systems before, so don’t hold back!
Be Detail-Oriented: Since this role requires a keen eye for detail, ensure your application is free from typos and errors. We appreciate clarity and precision, so take the time to proofread your work before hitting send.
Get Personal with Your Loom Recording: Don’t forget to include that loom recording! This is your chance to show us your personality and communication skills. Keep it friendly and professional, and share specific examples of your past roles and responsibilities.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and makes sure your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at FreelanceJobs
✨Know Your Stuff
Before the interview, make sure you’re familiar with the key responsibilities of the Operations & Systems Administrative Lead role. Brush up on your knowledge of invoicing, accounts receivables, and project coordination. Being able to discuss these topics confidently will show that you’re serious about the position.
✨Show Off Your Organisational Skills
Since this role requires a detail-oriented approach, prepare examples from your past experiences where you successfully optimised workflows or improved efficiency. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Practice Your Communication
Given the importance of phone interactions and customer service in this role, practice your communication skills. You might want to do a mock interview with a friend, focusing on how you would handle customer inquiries or follow-ups. This will help you sound friendly and professional during the actual interview.
✨Prepare Your Loom Recording
Since applicants are required to share a Loom recording, take the time to create a clear and concise video. Highlight your relevant experience, roles, and responsibilities, and ensure you convey your passion for operations. A well-prepared recording can set you apart from other candidates.
