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- Tasks: Provide high-level administrative support and manage executive calendars.
- Company: Join a dynamic team in a fast-paced environment.
- Benefits: Gain valuable experience and develop your professional skills.
- Why this job: Be the backbone of executive operations and make a real impact.
- Qualifications: 3+ years in administrative roles with strong communication skills.
- Other info: Contract role for 3 to 6 months with potential for growth.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organized and trustworthy Executive Secretary to provide high-level administrative and executive support. The ideal candidate has strong attention to detail, exercises discretion when handling sensitive information, and can effectively support executive-level operations in a fast-paced environment. This role requires proactive calendar management, travel coordination, and the preparation of executive-level reports while maintaining strict confidentiality.
Responsibilities:
- Manage executive calendars, scheduling meetings and appointments
- Coordinate and manage CEO travel arrangements and itineraries
- Handle confidential documents and sensitive information with discretion
- Prepare executive reports, summaries, and presentations
- Support day-to-day executive administrative needs
Skills & Qualifications:
- Exceptional organizational and time-management skills
- High level of discretion and confidentiality
- Strong written and verbal communication skills
- Experience supporting executives or senior leadership
- Ability to work independently and prioritize tasks effectively
- 3+ years of experience in administrative or executive support roles
Contract duration of 3 to 6 months.
Mandatory skills: Executive Support, Administrative Support, Communications, Email Communication, Virtual Assistance
Executive Secretary employer: FreelanceJobs
Contact Detail:
FreelanceJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its executives, and be ready to discuss how your skills in calendar management and confidentiality can make their lives easier. We want to see you shine!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed complex schedules or handled sensitive information in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Secretary role. Highlight your experience in managing calendars, handling confidential information, and supporting executives. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your organisational skills and discretion in previous jobs. We love a good story!
Showcase Your Communication Skills: Since strong written and verbal communication skills are key for this position, make sure your application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at FreelanceJobs
✨Master the Art of Organisation
As an Executive Secretary, organisation is key. Before your interview, create a detailed plan for how you would manage an executive's calendar and travel arrangements. Bring examples of how you've successfully handled similar tasks in the past to showcase your skills.
✨Showcase Your Discretion
This role requires handling sensitive information, so be prepared to discuss how you've maintained confidentiality in previous positions. Share specific instances where your discretion was crucial, as this will demonstrate your trustworthiness to potential employers.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Consider preparing a brief summary of your experience that highlights your administrative support skills, as well as your ability to prepare reports and presentations.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities in a fast-paced environment. Think of examples from your past experiences where you had to prioritise tasks or manage multiple responsibilities simultaneously, and be ready to discuss how you handled those situations.
