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For Companies At a Glance
- Tasks: Support daily operations and project coordination for a dynamic gifting brand.
- Company: Exciting early-stage DTC gifting brand ready to launch.
- Benefits: Gain hands-on experience, flexible hours, and a chance to shape a growing business.
- Why this job: Be a key player in a fast-paced environment and help drive success.
- Qualifications: Strong organisational skills and effective communication abilities required.
- Other info: 3 to 6 month contract with full-time hours and potential for growth.
The predicted salary is between 24000 - 36000 £ per year.
We are an early-stage DTC gifting brand preparing for launch. We are looking for a highly organised, proactive Business Operations Assistant to support the founder across day-to-day operations, project coordination, and execution. This role is about keeping momentum, helping manage multiple workstreams, ensuring follow-ups happen, and creating clarity where things are moving quickly.
Key Responsibilities
- Operations & Project Support:
- Track tasks, timelines, and deliverables across multiple projects
- Coordinate with external partners (developers, agencies, freelancers, suppliers)
- Follow up on actions and keep workstreams moving
- Maintain clear documentation (status updates, notes, decision logs)
- Help prioritise tasks and flag blockers
- Prepare briefs, summaries, and follow-up notes
- Organise information so decisions are easier and faster
- Reduce context switching and admin burden for the founder
- Inbox and calendar support (as needed)
- Organise files and shared folders
- Light research and data gathering
- Support with ad hoc operational tasks as they arise
Please note, this isn’t a virtual assistant role. Contract duration of 3 to 6 months with 40 hours per week.
Mandatory skills: Administrative Support, Communications, Executive Support, File Management
Business Operations Assistant employer: FreelanceJobs
Contact Detail:
FreelanceJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Operations Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Be proactive! Don’t just wait for job postings to appear. Research companies you admire and reach out directly. Show them why you’d be a great fit for their team, even if they’re not actively hiring.
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to operations and project support. We recommend role-playing with a friend to build confidence and refine your answers.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Business Operations Assistant
Some tips for your application 🫡
Start Strong: Kick off your cover letter with the first word in capitals, just like we asked! This shows us you’ve read the brief and are paying attention to detail.
Show Your Organisational Skills: We’re looking for someone highly organised, so make sure to highlight your experience in managing tasks and timelines. Share specific examples of how you've kept projects on track in the past.
Be Proactive: Let us know how you take initiative! Mention times when you’ve anticipated needs or solved problems before they became issues. We love a proactive approach!
Keep It Clear and Concise: When writing your application, clarity is key. Use straightforward language and structure your thoughts well. This will reflect the clarity we value in our operations.
How to prepare for a job interview at FreelanceJobs
✨Know the Company Inside Out
Before your interview, make sure you research the gifting brand thoroughly. Understand their mission, values, and any recent news or updates. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As a Business Operations Assistant, being organised is key. Prepare examples of how you've successfully managed multiple projects or tasks in the past. Use specific instances to demonstrate your ability to keep things moving and maintain clarity in fast-paced environments.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing tight deadlines or coordinating with external partners. Think through potential scenarios beforehand and outline your thought process on how you'd tackle them. This will highlight your proactive approach.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the company's future projects or how they measure success in this role. This shows you're not just interested in the job, but also in contributing to the company's growth.
