Freedom – Administrator role (Project Services team – Leeds office)
Location: Leeds, United Kingdom. Employment: Permanent (Hybrid) – Part-time (2‑3 days per week). Competitive salary with flexible benefits.
Administrator role overview
Freedom is recruiting an enthusiastic administrator to support our Civil Design team, particularly Safety Standby men and Clerks of Work. The admin will liaise with internal departments (HR, Finance, Procurement, IT, Facilities) and external suppliers to ensure smooth department operations.
Responsibilities
- Provide business administration support to the Civil Engineering senior management team.
- Support line managers with new joiners – ordering IT equipment, PPE, arranging airport transfers/accommodation when required and conducting inductions.
- Organise staff training and update Dayforce/Competency Cloud.
- Monitor overdue training, liaising with the Learning and Development department.
- Ensure staff competency records are maintained and centrally collated.
- Deal with leavers’ equipment/PPE.
- Provide guidance on booking travel and accommodation for colleagues on Click Travel.
- Update organisation charts for Civil Design.
- Coordinate internal and external audits.
- Ensure compliance with company policies and procedures.
- Maintain a clean and organised office area, leading the team on appropriate workplace practices.
- Submit NPg Clerk of Works reports to the client and timesheets for Clerk of Works.
- Process timesheets and expenses for Safety Standby men.
- Support colleagues with queries on lone working device applications.
- Assist with collating and providing monthly training statistics to Senior Management.
- Deal with ad‑hoc queries commensurate to the post.
Requirements
- GCSE grade 5 or above (equivalent) in English Language (essential).
- Minimum two years’ experience in an administration role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Visio, Project).
- Excellent written and verbal communication skills.
- Self‑motivated, able to work with minimal supervision.
- Good time‑management skills, prioritising tasks.
- A ‘can‑do’ attitude with the ability to work well under pressure with a variety of tasks.
Next Steps
We’re on a journey to build an inclusive culture where everyone is included, treated fairly and with respect. Recruitment steps will be communicated clearly with ample notice. If you require any accommodations during the application or interview process, please let us know and we will work with you to meet your needs.
About Us
Freedom is part of the NG‑Bailey Group, a leading independent engineering and services business in the UK. Founded in 1921, the group has a turnover of £500m and 3,000 employees. We value progression and provide a clearly defined development path through regular reviews, training and ongoing support.
