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- Tasks: Assist in managing workstreams and support Project Managers in a dynamic environment.
- Company: Join Freedom Networks, part of the NG Bailey Group, a leading UK engineering firm.
- Benefits: Enjoy flexible benefits, private medical insurance, and up to 25 days holiday.
- Why this job: Be part of a supportive culture focused on growth and development.
- Qualifications: Strong IT skills and experience in administration are preferred; driving licence is a plus.
- Other info: We promote inclusivity and provide accommodations during the application process.
The predicted salary is between 28800 - 43200 £ per year.
The Freedom Networks team has a vacancy for an Administration Assistant. The main purpose of the role is to work within the Distributed Network Operators (SSE and SPEN) business across Scotland.
The role involves administering workstreams within the DNO Contracts, ensuring work is carried out safely, in line with company procedures and client specifications. The successful candidate will assist Project Managers in maintaining a full programme of works and ensuring all operatives work to their full productivity levels.
Key responsibilities include:
- Managing work through the work management system to ensure all jobs are raised, scheduled, assigned, and completed appropriately.
- Collaborating with Project Managers on procurement, management, and engagement of Franchisees & Subcontractors.
- Reviewing and processing client documentation to ensure accurate job completion records.
- Supporting month-end commercial and financial processes, including invoicing and forecasting.
- Raising Purchase Orders as needed.
- Using the Works Management System and other IT software for administrative tasks.
- Communicating effectively with internal and external personnel and conducting post-audit of completed works.
- Managing employee and subcontractor training and competency records, organizing training courses, and maintaining the competency matrix.
- Assisting the Operations Director and Manager with resolving blocked invoices and customer debt issues.
Candidate requirements:
- Strong IT literacy and numeracy skills, including experience with MS Office 365.
- Full UK Driving Licence (desirable).
- Experience in an administrative role (desirable).
- Experience with Framework contracts (desirable).
- Experience with work management systems and Purchase Order processes (desirable).
- Proficiency in Office 365 applications like Word, Excel, PowerPoint (desirable).
We offer a range of benefits, including:
- Salary sacrifice car scheme (Hybrid/Electric Vehicles).
- Pension scheme with up to 8% employer contribution.
- Up to 25 days holiday.
- Personal Wellbeing and Volunteer Days.
- Private Medical Insurance.
- Employee Assistance Program supporting mental health and well-being.
- Flexible benefits such as Dental Insurance, Gym Memberships, Travel Insurance, and Tax-Free Bikes.
Next Steps:
We are committed to creating an inclusive culture where everyone is treated fairly and with respect. If you require accommodations during the application or interview process, please inform us.
About Us:
Freedom is part of the NG Bailey Group, a leading UK engineering and services business founded in 1921, with a turnover of £500m and 3,000 employees. We invest in training and development to support our staff\’s growth.
We value progression and will provide a clear development path, supported by regular reviews, training, and ongoing support.
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Administration Assistant employer: Freedom Group
Contact Detail:
Freedom Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with the specific work management systems mentioned in the job description. If you have experience with similar systems, be ready to discuss how you can quickly adapt and contribute.
✨Tip Number 2
Highlight your IT literacy, especially with MS Office 365. Consider preparing examples of how you've used these tools effectively in previous roles to streamline processes or improve productivity.
✨Tip Number 3
Research the company’s values and culture, particularly their commitment to inclusivity and employee development. Be prepared to discuss how your personal values align with theirs during the interview.
✨Tip Number 4
Network with current or former employees if possible. They can provide insights into the role and the team dynamics, which can help you tailor your approach and questions during the interview.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administration Assistant role. Emphasise your IT literacy, administrative experience, and familiarity with work management systems.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your background and skills make you a great fit for supporting Project Managers and managing workstreams effectively.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office 365 applications and any experience with procurement or managing documentation. Mention any previous roles where you successfully managed administrative tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Freedom Group
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Administration Assistant position. Familiarise yourself with the work management system and the specific tasks mentioned in the job description, such as managing workstreams and collaborating with Project Managers.
✨Showcase Your IT Skills
Since strong IT literacy is crucial for this role, be prepared to discuss your experience with MS Office 365 and any work management systems you've used. You might even want to bring examples of how you've effectively used these tools in previous roles.
✨Demonstrate Your Communication Skills
Effective communication is key in this role, so think of examples where you've successfully communicated with internal and external personnel. Be ready to explain how you handle documentation and ensure accurate job completion records.
✨Prepare Questions About Company Culture
Freedom Networks values an inclusive culture, so prepare thoughtful questions about their approach to employee development and support. This shows your interest in not just the role, but also in being part of their team and contributing positively to their work environment.
