At a Glance
- Tasks: Ensure smooth office operations and be the go-to person for staff support.
- Company: Join a diverse and vibrant team that values unique personalities.
- Benefits: Competitive salary, dynamic work environment, and opportunities for personal growth.
- Other info: Exciting role with opportunities to lead social events and enhance workplace culture.
- Why this job: Be at the heart of the office, making it a welcoming space for everyone.
- Qualifications: Strong organisational skills and a knack for communication.
The predicted salary is between 30000 - 34700 £ per year.
We love diverse, different and delightful people. You don’t have to be a certain type to fit in. We embrace characters who bring something new and interesting, contributing to our international and eclectic blend of personalities.
PURPOSE & ACCOUNTABILITY
As Office Manager your purpose and key accountabilities are:
- To ensure smooth operation of the office on a day-to-day basis
- To act as a key point of contact for staff
KEY RESPONSIBILITIES
- General FOH duties – ensuring office is stocked up, drinks and snacks filled up and ordered
- Ensure meeting rooms, reception area and office are kept spotless and welcoming
- Manage the booking of catering if required
- Manage post, collecting and distributing all post as well as organising couriers
- Keeping up to date with any holiday and office decorations
- Monitor stationery stock and ordering of general office supplies including weekly shop and stocked for work events
- Issue, program and monitor cards
- Ensure that any facilities management issues are dealt with effectively and promptly by liaising with appropriate people/suppliers
- Booking all travel for staff including flights, accommodation and taxis
- Internal comms about office updates, events, birthdays, new starters, etc.
- Arranging any gifts including staff and clients
- Oversee and manage social events and various initiatives, including agency Summer and Christmas parties and others within the agency, promoting and communicating as appropriate
- Act as a fire warden for Freedman
- Oversee the office cleaning, maintenance and security support, acting as first point of contact for any issues
- Help to set and monitor budgets for all expenditure associated with the running of the office and the provision of general office supplies
- Onboarding to new starters and leavers
- Support across teams
- Support CEO in diary management
- Manage meeting rooms, internal workshops
- Update office artwork, furniture, decorations
- Prepare and issue documentation for new starters including offer letters, contract, reference check, checking visa requirements
- Help support with payroll, logging overtime, leavers and joiners
- Keep all records up to date, any staff changes, risk assessments
- Onboarding new joiners by adding required documentation to the company server, setting them up on the HR portal and giving an induction
- Preparing and issuing documentation for leaver including leaver letter with official last date, holidays owed or over, HR portal maintenance, server document maintenance
- Keeping Company Policy documents up to date and circulating amongst staff
- Preparing salary change and promotion letters for staff, adding these to the server, updating the HR portal
Office Manager employer: Freedman International
At our company, we celebrate diversity and individuality, making it an exceptional place to work as an Office Manager. With a vibrant and inclusive work culture, employees enjoy a supportive environment that fosters personal growth and development, alongside competitive benefits. Located in a dynamic area, our office is not just a workplace but a community where every team member's contribution is valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. This will help you tailor your responses and show that you’re not just another candidate, but someone who truly fits into their diverse and delightful team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you’ll feel when it’s time to shine in front of the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Be Yourself:We want to see the real you! Don’t be afraid to let your personality shine through in your application. Show us what makes you unique and how you can contribute to our eclectic mix.
Tailor Your Application:Make sure to customise your CV and cover letter for the Office Manager role. Highlight your relevant experience and skills that align with our key responsibilities, like managing office supplies and supporting new starters.
Show Enthusiasm:Let us know why you’re excited about this position! A bit of passion goes a long way. Share your thoughts on how you can help create a welcoming and efficient office environment.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Freedman International
✨Know Your Office Management Stuff
Make sure you brush up on your office management skills and responsibilities. Familiarise yourself with the key tasks listed in the job description, like managing supplies and coordinating events. Being able to discuss these confidently will show that you're ready to hit the ground running.
✨Show Off Your People Skills
As an Office Manager, you'll be the go-to person for staff. Prepare examples of how you've successfully communicated and built relationships in previous roles. This could be anything from resolving conflicts to organising team events – it all counts!
✨Get Organised
Demonstrate your organisational skills by bringing a portfolio or a digital presentation showcasing your past achievements. Include examples of how you've managed budgets, coordinated events, or improved office processes. This will help you stand out as someone who can keep everything running smoothly.
✨Ask Thoughtful Questions
Prepare some insightful questions about the company culture and the team dynamics. This shows that you're genuinely interested in the role and want to ensure it's a good fit for both you and the company. Plus, it gives you a chance to assess if this is the right environment for you!
