At a Glance
- Tasks: Ensure smooth office operations and be the go-to person for staff support.
- Company: Join a diverse and vibrant team that values unique personalities.
- Benefits: Competitive salary, dynamic work environment, and opportunities for personal growth.
- Other info: Ideal start date is mid to end of July 2026.
- Why this job: Be at the heart of the office, making it a welcoming space for everyone.
- Qualifications: Strong organisational skills and a knack for communication.
The predicted salary is between 30000 - 34700 £ per year.
We love diverse, different and delightful people. You don’t have to be a certain type to fit in. We embrace characters who bring something new and interesting, contributing to our international and eclectic blend of personalities.
PURPOSE & ACCOUNTABILITY
As Office Manager your purpose and key accountabilities are:
- To ensure smooth operation of the office on a day-to-day basis
- To act as a key point of contact for staff
KEY RESPONSIBILITIES
- General FOH duties – ensuring office is stocked up, drinks and snacks filled up and ordered
- Ensure meeting rooms, reception area and office are kept spotless and welcoming
- Manage the booking of catering if required
- Manage post, collecting and distributing all post as well as organising couriers
- Keeping up to date with any holiday and office decorations
- Monitor stationery stock and ordering of general office supplies including weekly shop and stocked for work events
- Issue, program and monitor cards
- Ensure that any facilities management issues are dealt with effectively and promptly by liaising with appropriate people/suppliers
- Booking all travel for staff including flights, accommodation and taxis
- Internal comms about office updates, events, birthdays, new starters, etc.
- Arranging any gifts including staff and clients
- Oversee and manage social events and various initiatives, including agency Summer and Christmas parties and others within the agency, promoting and communicating as appropriate
- Act as a fire warden for Freedman
- Oversee the office cleaning, maintenance and security support, acting as first point of contact for any issues
- Help to set and monitor budgets for all expenditure associated with the running of the office and the provision of general office supplies
- Onboarding to new starters and leavers
- Support across teams
- Support CEO in diary management
- Manage meeting rooms, internal workshops
- Update office artwork, furniture, decorations
- Prepare and issue documentation for new starters including offer letters, contract, reference check, checking visa requirements
- Help support with payroll, logging overtime, leavers and joiners
- Keep all records up to date, any staff changes, risk assessments
- Onboarding new joiners by adding required documentation to the company server, setting them up on the HR portal and giving an induction
- Preparing and issuing documentation for leaver including leaver letter with official last date, holidays owed or over, HR portal maintenance, server document maintenance
- Keeping Company Policy documents up to date and circulating amongst staff
- Preparing salary change and promotion letters for staff, adding these to the server, updating the HR portal
Office Manager employer: Freedman International
At our company, we celebrate diversity and individuality, making it an exceptional place to work as an Office Manager. With a vibrant and inclusive work culture, employees enjoy a supportive environment that fosters personal growth and development, alongside competitive benefits and opportunities for career advancement. Located in a dynamic area, our office is not just a workplace but a community where every team member's contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Freedman International!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Freedman International.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Freedman International. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Freedman International and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Freedman International. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Freedman International's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Freedman International
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Freedman International.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Freedman International will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Freedman International and how you would contribute to adapting HR strategies.
