ABOUT YOU We love diverse, different and delightful people. You don’t have to be a certain type to fit in. We embrace characters who bring something new and interesting, contributing to our international and eclectic blend of personalities. PURPOSE & ACCOUNTABILITY As Office Manager your purpose and key accountabilities are: To ensure smooth operation of the office on a day-to-day basis To act as a key point of contact for staff Ideal start date: mid - end of July 2026 Number of in-office days: 4 KEY RESPONSIBILITIES Office Manager - Front of House General FOH duties – ensuring office is stocked up, drinks and snacks filled up and ordered Ensure meeting rooms, reception area and office are kept spotless and welcoming Manage the booking of catering if required Manage post, collecting and distributing all post as well as organising couriers Keeping up to date with any holiday and office decorations Monitor stationery stock and ordering of general office supplies including weekly shop and stocked for work events Issue, program and monitor cards Ensure that any facilities management issues are dealt with effectively and promptly by liaising with appropriate people/suppliers Booking all travel for staff including flights, accommodation and taxis. Internal comms about office updates, events, birthdays, new starters, etc Arranging any gifts including staff and clients Oversee and manage social events and various initiatives, including agency Summer and Christmas parties and others within the agency, promoting and communicating as appropriate Act as a fire warden for Freedman Oversee the office cleaning, maintenance and security support, acting as first point of contact for any issues Help to set and monitor budgets for all expenditure associated with the running of the office and the provision of general office supplies Onboarding to new starters and leavers Support across teams Support CEO in diary management Manage meeting rooms, internal workshops Update office artwork, furniture, decorations HR Support Prepare and issuing documentation for new starters including offer letters, contract, reference check, checking visa requirements Help support with payroll, logging overtime, leavers and joiners Keep all records up to date, any staff changes, risk assessments Onboarding new joiners by adding required documentation to the company server, setting them up on the HR portal and giving an induction Preparing and issuing documentation for leaver including leaver letter with official last date, holidays owed or over, HR portal maintenance, server document maintenance Keeping Company Policy documents up to date and circulating amongst staff Preparing salary change and promotion letters for staff, adding these to the server, updating the HR portal
