Merchandising Administration Assistant

A Merchandising Administration Assistant at Fred Perry operates within a brand‑led framework that will often challenge the norms of this function. This role ensures that all stores (Full Price, Off Price and Ecom) have the correct stock package and that stock levels are being maintained to achieve their sales plan. Responsible for the merchandise allocation of all product categories for the retail business, with the objective of meeting financial and merchandising goals, they help identify opportunities at a store level and communicate them to the team by effectively and systematically providing accurate information for allocation planning, stock replenishment and trading purposes, to ensure stock is directed to stores in the right volumes at the right time to optimise profitability.

KEY RESPONSIBILITIES:

• Provide support to the Merchandising Team by taking an active role in analysing sales trends, monitoring deliveries and maintaining stock levels across all channels.
• Liaise with the logistics, warehouses and customer support teams to ensure stock is delivered in a timely manner.
• Allocate stock across all channels according to the distribution plan, using both system tools and manual pushes.
• Analyse and manage stock levels throughout the week across all locations, both digital and physical.
• Review line performance and adapt replenishment schedules accordingly, with approval from the Assistant Merchandiser, and initiate stock consolidations where needed.
• Act as a key point of contact for the stores regarding stock levels, carrier bag and hanger orders.
• Action any price or product code changes and promotional activity.
• Set up and maintain a distribution plan.
• Produce and distribute company trade reports, such as Best Seller reports, Store Category reports and Sales by Channel reports, on a weekly basis, as well as any other ad hoc reporting as requested by the Merchandising Manager.
• Perform any other ad hoc duties, including style, colour and size performance reporting.
• Support the Assistant Merchandiser and the Merchandiser in any day‑to‑day tasks, and take on any additional ad hoc analysis.
• The MAA is the first‑line support for any store‑related questions or issues and should be in constant communication with the shops.

TECHNICAL SKILLS:

• Numerate with strong analytical ability
• Advanced Excel knowledge preferred
• Team player – builds strong and cooperative relationships cross‑functionally across the business
• Highly organised with great attention to detail
• Proactive and a good time manager
• Commercial Awareness – demonstrates a good understanding of what is happening in the retail market and the impact this may have on our business

THE PERSON:

• Passionate individual who knows and understands the brand and is keen to go on a journey with us
• Digitally savvy and understands the digital journey of the brand
• Able to problem‑solve while following overall direction
• Comfortable multi‑tasking and managing a variety of projects at once
• Strong social and cultural awareness, with an understanding of social and digital trading
• Ideally some experience in a similar role

HOURS:

We actively encourage our teams to have a good work/life balance and so we are pleased to offer flexible working shifts at Fred Perry HQ. Our core shift hours are from 10am – 4.30pm and so employees can choose to start and finish early, or start and finish late. (i.e. work 8:00am-4:30pm, or 10:00am-6:30pm etc). We also have 30-minute early finish on Fridays. As we continue to work in a more flexible way, the Head Office acts a brand hub, where we can all connect and collaborate with one another. This role is a mix of office based (London) and remote working. We will expect the employee to come into the office regularly for face‑to‑face meetings and to work alongside their team on collaborative projects.

BENEFITS:

• Annual performance‑related bonus
• Generous staff discount and regular sample sales
• Generous pension scheme with 8.5% company contribution
• Option to buy an extra 5 days holiday annually
• Enhanced maternity and paternity packages
• Life insurance
• Cycle to work scheme
• Early finish Fridays
• Season ticket loan
• Additional benefits with long service
• 25 days annual leave plus Bank Holidays
• EAP
• Social Events

We actively welcome applications from people of all different backgrounds. Your CV will be submitted to hiring managers with all personal details hidden to ensure anonymity.