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- Tasks: Manage invoices and supplier communications with speed and accuracy.
- Company: Join the iconic Fred Perry brand, founded by a triple Wimbledon champion.
- Benefits: Enjoy competitive salary, generous discounts, and flexible working hours.
- Why this job: Be part of a dynamic team and contribute to a global community.
- Qualifications: Experience in Accounts Payable and strong communication skills required.
- Other info: Flexible hybrid work environment with excellent career growth opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Triple Wimbledon champion Fred Perry founded his brand in 1952. Today, Fred Perry is a global community of over 370 employees, all inspired by the Laurel Wreath and what it represents.
PURPOSE: Proactively deal with large volume of invoices and/or suppliers' correspondences with accuracy and speed. To become the focal point of contact on selected suppliers' group and ensuring services are not suspended as a result of overlooked invoices. Maintain good and regular communication with the Shipping and Product departments for the quick processing of stock invoices (GRNs). Please note, this role is offered on an FTC basis as a maternity cover.
KEY RESPONSIBILITIES:
- Processing supplier invoices and credit notes using FPLi Invoice matching to the FPLI for all stocks receipted (GRNs).
- Nominal coding, matching and batching of invoices from different currencies to the FPLi.
- Ensure all foreign VAT figures are posted correctly and providing backup to the Accounts Assistant to reclaim.
- Updating trackers with invoices for managers approval weekly.
- Processing weekly payment runs/creating payment lists and running payments through BACS or payment transfers as required.
- Filing of invoices and statements in a timely manner.
- Establishing a clear line of communication with Accounts Payable Manager regarding supplier accounts, reviews and follow up on course of action arising from the communication.
- Supplier statement reconciliations.
- Regular supplier liaison via email and telephone resolving queries.
- Ensuring all invoices are processed by month end deadlines.
- Chasing invoices if not received for the prior month.
- Liaising with the Supply Chain department (GRNs or price issues) to ensure cash paid in advance is allocated on a timely basis when stock receipted on system.
- Dealing with queries such as supplier invoices, statements, credits/rebates, unit stock prices and shortages.
- Requesting credit notes and raising internal debit notes.
- Setting up new supplier accounts and maintain existing accounts details within the purchase ledger.
- Ad hoc duties as required.
THE PERSON:
- Previous experience working within Accounts Payable essential.
- Good interpersonal and communication skills.
- Reliable, self-disciplined, speed and accuracy essential.
- Excellent attention to detail.
- Ability to build up relationships internally and externally.
- Team player.
- Ability to prioritise workload and work to deadlines.
- Good aptitude for IT - V Look Ups and Pivot Tables would be an advantage.
- Experience working in a multicurrency environment would be helpful but not essential.
- Experience in analysing information would be helpful.
HOURS: We actively encourage our teams to have a good work/life balance and so we are pleased to offer flexible working shifts at Fred Perry HQ. Our core shift hours are from 10am - 4.30pm and so employees can choose to start and finish early, or start and finish late (i.e. work 8:00am-4:30pm, or 10:00am-6:30pm etc). We also have 30-minute early finish on Fridays. This role is a mix of office based (London) and remote working. We will expect the employee to come into the office regularly for face-to-face meetings and to work alongside their team on collaborative projects.
BENEFITS:
- Competitive salary.
- Generous staff discount and regular sample sales.
- Generous pension scheme with 8.5% company contribution.
- Option to buy an extra 5 days holiday annually.
- Enhanced maternity and paternity packages.
- Life insurance.
- Private healthcare.
- Cycle to work scheme.
- Early finish Fridays.
- Season ticket loan.
- Additional benefits with long service.
- 25 days annual leave plus Bank Holidays.
- Annual Birthday vouchers.
- EAP.
- Social Events.
We actively welcome applications from people of all different backgrounds. Your CV will be submitted to hiring managers with all personal details hidden to ensure anonymity.
Department: Finance
Locations: London
Remote status: Hybrid
Employment type: Contract
Accounts Payable Assistant employer: Fred Perry Ltd
Contact Detail:
Fred Perry Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know someone at Fred Perry. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by brushing up on your accounts payable knowledge. Be ready to discuss your experience with processing invoices and handling supplier queries. Show us you’re the detail-oriented team player we need!
✨Tip Number 3
Don’t forget to showcase your communication skills! Whether it’s through email or phone calls, being able to build relationships with suppliers is key. Practice how you’d handle common queries or issues that might arise.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining the Fred Perry family.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Accounts Payable Assistant role. Highlight your previous experience in accounts payable and any relevant software skills, like V Look Ups and Pivot Tables.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for our team. Share specific examples of how you've handled invoices or supplier queries in the past, and show off your attention to detail!
Show Off Your Communication Skills: Since this role involves liaising with suppliers and internal teams, make sure to demonstrate your strong interpersonal skills in your application. We want to see how you can build relationships and resolve queries effectively.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Fred Perry Ltd
✨Know Your Numbers
Brush up on your knowledge of accounts payable processes, especially around invoice processing and nominal coding. Be ready to discuss how you've handled large volumes of invoices in the past, as this role requires accuracy and speed.
✨Communication is Key
Since you'll be liaising with suppliers and internal departments, practice articulating how you maintain good communication. Think of examples where you've resolved queries or built relationships, as this will show your interpersonal skills.
✨Be Detail-Oriented
Prepare to demonstrate your attention to detail. You might be asked about how you ensure accuracy when processing invoices or handling foreign VAT figures. Bring examples of how you've caught errors in the past before they became issues.
✨Show Your IT Skills
Familiarise yourself with tools like V Look Ups and Pivot Tables, as these are beneficial for the role. If you have experience in a multicurrency environment, be sure to highlight that too, as it could set you apart from other candidates.